Executive Assistant

Talent Groups; Brockton (MA); On-site; USD 50,000 - 75,000; Part time

Job summary

Talent Groups seeks an Executive Assistant and Lead Administrator to support the hospital's senior leadership team, reporting to the Hospital President.

Responsibilities include managing calendars, coordinating meetings and travel, handling routine and complex correspondence, and supporting contract administration and expense reporting. Strong MS Office skills and healthcare exposure are preferred.

Qualifications

• High school diploma or equivalent and 5+ years of Administrative Assistant experience.
• Bachelor's degree preferred; experience as an Executive Assistant is a plus.
• Healthcare experience is advantageous; strong MS Office skills required.

Responsibilities

• Arrange on- and off-site meetings, events, appointments & travel with materials.
• Manage calendars for multiple executives, prioritizing sensitive matters.
• Draft routine and complex correspondence, memos and reports.
• Perform minor accounting duties, including invoices for vendor payments.
• Handle day-to-day office management tasks and support contract administration.
• Complete leadership expense reporting and department reports.
• Liaise with stakeholders and management; prepare materials and may take minutes.
• Prepare data for presentations and coordinate inventory for department supplies.
• Ensure confidentiality of reports and correspondence; perform other duties as assigned.

Skills

Executive Assistant experience

Microsoft Office proficiency

Healthcare knowledge

Education

High school diploma or equivalent

Bachelor's degree

Tools

Kronos timekeeper

Job description

Job Description

Reporting to the Hospital President, the Executive Assistant and Lead Administrator is responsible for supporting, and serving as a resource for, the senior leadership team.

Duration

3 months to start�

Essential Responsibilities / Duties

• Arrange on- and off-site meetings, events, appointments & travel with supporting materials as needed.


• Manages calendars for multiple executives, including making appointments and prioritizing the most sensitive matters.


• Drafts routine and complex correspondence, memos and/or reports as needed.


• Performing minor accounting duties, such as submitting and tracking invoices for vendor payments.


• Responsible for day-to-day office management tasks.


• Assist with contract administration as needed including obtaining signatures, scanning and electronic filing.


• Independently perform special projects that require a combined knowledge of administrative needs and technical operations.


• Complete accurate and detailed leadership department expense reporting and other departmental reports.


• Liaise with project stakeholders and all levels of management on an ongoing basis.


• Coordinates and attends meetings as requested; prepares materials, coordinates logistics and may take minutes.


• Prepares data for presentations as needed.


• Inventory management for department supplies


• Manages Kronos timekeeper, payroll and schedules as needed


• Ensures the confidentiality of all reports, correspondence, materials, etc.


• Performs other duties as assigned.

Job Requirements

Required Education and Experience:

• High school diploma or equivalent and 5+ years of experience as an Administrative Assistant, or equivalent combination of education and experience.

Preferred Education And Experience

• Bachelor's degree


• Experience as an Executive Assistant


• Experience in healthcare

Knowledge, Skills & Abilities (KSAs)

• Strong knowledge of Microsoft Office Suite including: Word, Excel, Outlook, and PowerPoint.