Senior Healthcare Admin & Operations (Hybrid)

Hbcu Connect, Llc; Ann Arbor (MI); Hybrid; USD 52,000 - 74,000; Full time

Benefits offered by this job

Paid time off

Retirement plan

Health insurance

Life insurance

FSA

Job summary

The University of Michigan is seeking an Administrative Assistant Senior Healthcare to provide vital executive support to faculty, leadership, students, and staff in a dynamic academic and clinical setting. The role blends clerical work with academic operations to ensure high-quality service and efficient processes.

This hybrid position supports the Department of Oral Maxillofacial Surgery at the School of Dentistry, contributing to patient care initiatives, education, and research while

Qualifications

• Minimum 4 years in advanced administration or relevant business experience in an assistant/academic capacity.
• Strong organizational skills with keen attention to detail and critical thinking.
• Ability to manage competing priorities with discretion and adaptability.
• Excellent written, verbal, and interpersonal communication skills.
• Proficiency in standard business and administrative technology platforms used to support academic and operational functions.
• Associates degree or equivalent combination of education and/or experience.

Responsibilities

• Manage complex calendars and scheduling needs for faculty and department leadership.
• Coordinate travel and administrative financial processes, including PCard reconciliation, reimbursements, hosting, and related activities in accordance with university policies and procedures.
• Order and maintain office and clinic supplies; manage dental laboratory invoices and purchase orders while ensuring inventory availability.
• Maintain professional licensure and certification records in coordination with credentialing and privileging requirements.
• Serve as a liaison between departmental leadership, faculty, students, and central administrative offices to facilitate communication and ensure timely completion of academic and administrative processes.
• Manage and track faculty documentation, including CVs, evaluations, and supporting materials, ensuring accuracy, organization, and timely submission.
• Coordinate academic program operations, including course scheduling, Canvas administration, student rotations, competencies, remediation documentation, and support for lectures, assessments, and grading processes.
• Provide administrative coordination for departmental communications, committees, events, conferences, and other academic activities, ensuring deadlines and workflow requirements are met.
• Maintain professionalism, discretion, and a high level of customer service while supporting faculty, staff, and learners across multiple programs.
• Additional duties as assigned.

Skills

Calendar management

Travel coordination

Financial reconciliation

Verbal/written communication

Office software

Education

Associate degree or equivalent

Tools

Emburse

MPathways

Canvas

OPS

Axium

MiChart

Job description

The University of Michigan is seeking an Administrative Assistant Senior Healthcare to provide vital executive support to faculty, leadership, students, and staff in a dynamic academic and clinical setting. The role blends clerical work with academic operations to ensure high-quality service and efficient processes.

This hybrid position supports the Department of Oral Maxillofacial Surgery at the School of Dentistry, contributing to patient care initiatives, education, and research while