Senior Healthcare Admin & Executive Support

University Of Michigan; Ann Arbor (MI); Vor Ort; USD 55.000 - 75.000; Vollzeit

Zusammenfassung

The University of Michigan Department of Otolaryngology-Head and Neck Surgery seeks a highly motivated administrative assistant senior to proactively support leadership and faculty. You will manage calendars, correspondence, onboarding, and special projects within a collaborative team.

Responsibilities include managing meetings, travel, reimbursements, drafting documents, and maintaining faculty CVs while upholding confidentiality and professional standards. Hybrid work options may be available.

Qualifikationen

• Associates degree in health care administration or related field, or equivalent combination of education and healthcare experience.
• Four or more years of progressively responsible administrative experience.
• Strong interpersonal skills, integrity, and discretion handling confidential information.
• Ability to manage a large, varied workload with attention to detail and flexibility with deadlines.
• Excellent oral and written communication; proactive in anticipating needs.
• Proficient with Microsoft Outlook, Word, Excel and PowerPoint.

Aufgaben

• Provide advanced administrative support to Division leadership and faculty.
• Screen, triage, and respond to calls, mail, faxes, and email with independence.
• Manage complex calendars and scheduling with frequent changes.
• Maintain Curriculum Vitae for clinical faculty and assist onboarding.
• Draft, edit, and proofread correspondence, itineraries, and presentations.
• Attend division meetings, prepare agendas, minutes, and follow-up items.
• Coordinate meetings, events, travel, reimbursements, and CME processes.
• Procure subscriptions, memberships, and supplies using university vendors and P-card.
• Assist with clinic/OR closing in Qgenda and inform stakeholders timely.
• Lead special projects and act as liaison with department and institutional stakeholders.

Kenntnisse

Advanced administrative support

Calendar management

Communication skills

Outlook

Word

Excel

PowerPoint

Privacy & confidentiality

Team player

Ausbildung

Associates degree in health care administration

Tools

MiChart

M Marketsite

Emburse Enterprise

Zoom

Qgenda

Google platform

Jobbeschreibung

The University of Michigan Department of Otolaryngology-Head and Neck Surgery seeks a highly motivated administrative assistant senior to proactively support leadership and faculty. You will manage calendars, correspondence, onboarding, and special projects within a collaborative team.

Responsibilities include managing meetings, travel, reimbursements, drafting documents, and maintaining faculty CVs while upholding confidentiality and professional standards. Hybrid work options may be available.