Onsite Academic Admin Associate II – Otolaryngology

Stanford University; Palo Alto (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

Stanford University in the School of Medicine seeks an Administrative Associate II to provide administrative and operational support in the Department of Otolaryngology - Head & Neck Surgery. The role is 1.0 FTE and onsite, with potential cross-division deployment to support faculty and programs.

The successful candidate will handle inquiries, calendar management, travel arrangements, financial transactions, and coordination of conferences and materials while maintaining a high standard of

Qualifications

• Four-Year College Degree required.
• Administrative experience within an academic setting.
• Ability to work collegially with a diverse group.
• Display positive energy and teamwork in a fast-paced environment.
• Familiarity with Stanford policies, procedures, and Oracle Financials.

Responsibilities

• Respond to inquiries and apply appropriate actions per policies and procedures.
• Plan, organize, and operate conferences, seminars, and events, coordinating logistics.
• Draft and distribute routine communications and prepare course materials and proposals.
• Schedule calendars, resolve conflicts, and arrange travel per policies.
• Process routine financial transactions and resolve discrepancies.
• Maintain office supplies, coordinate vendor quotations, and office moves.
• Serve as contact for maintenance and safety concerns and monitor safety training.
• Maintain approved website content.
• Provide HR transactional support such as timecards and faculty affairs support.
• Guide and train student or contingent workers as needed.

Skills

Administrative experience

Communication skills

Organizational skills

Customer service

Education

Four-Year College Degree

Job description

Stanford University in the School of Medicine seeks an Administrative Associate II to provide administrative and operational support in the Department of Otolaryngology - Head & Neck Surgery. The role is 1.0 FTE and onsite, with potential cross-division deployment to support faculty and programs.

The successful candidate will handle inquiries, calendar management, travel arrangements, financial transactions, and coordination of conferences and materials while maintaining a high standard of