Administrative & Academic Associate — OHNS

SLAC; Palo Alto (CA); On-site; USD 40,000 - 76,000; Full time

Benefits offered by this job

Health benefits

Flexible work options

Tuition assistance

403(b) plan

Mental health programs

Commuter benefits

Job summary

Stanford University School of Medicine’s Department of Otolaryngology – Head & Neck Surgery seeks an Administrative Associate II to provide administrative and operational support in an academic medical setting, onsite only.

The role includes handling inquiries, scheduling, event coordination, document production, calendar management, travel arrangements, and basic HR/finance tasks; requires a four-year degree and 3+ years of admin experience; strong communication and organizational skills are

Qualifications

• Four-Year College Degree.
• Administrative experience within an academic setting.
• Proven ability to work productively and diplomatically in an academic environment with diverse individuals.
• Enthusiastic team player in a fast-paced environment.
• Familiarity with Stanford policies and Oracle Financials.

Responsibilities

• Respond to inquiries and take appropriate action.
• Schedule, organize, and operate conferences, seminars, and events, including vendor coordination.
• Draft and disseminate routine communications and documents.
• Plan and schedule calendars; arrange travel per policies.
• Process routine financial transactions; resolve discrepancies.
• Maintain office supplies and coordinate moves.

Skills

Proficient computer skills

Strong organizational skills

Strong communication

Customer service

Prioritize and multi-task

Education

Four-Year College Degree

Job description

Stanford University School of Medicine’s Department of Otolaryngology – Head & Neck Surgery seeks an Administrative Associate II to provide administrative and operational support in an academic medical setting, onsite only.

The role includes handling inquiries, scheduling, event coordination, document production, calendar management, travel arrangements, and basic HR/finance tasks; requires a four-year degree and 3+ years of admin experience; strong communication and organizational skills are