Senior Grants Coordinator - Population Science Center

Medical College of Wisconsin; Wauwatosa (WI); On-site; USD 65,000 - 95,000; Full time

Benefits offered by this job

Health, Vision & Dental Coverage

403B Retirement Package

Competitive Vacation & Paid Holidays

Tuition Reimbursement

Paid Parental Leave

EFAP (Employee & Family Assistance)

Pet Insurance

Onsite Fitness Facility

Discounted rates for services

Job summary

Medical College of Wisconsin is seeking an experienced grants administrator to coordinate budgets, submissions and reporting while ensuring compliance with federal and state laws. The role interfaces with the Children’s Research Institute, Grants and Contracts, and principal investigators.

The position involves developing timelines, maintaining grant records, and liaising with external collaborators on funded projects, with duties across pre- and post-award activities and program oversight.

Qualifications

• Bachelor's degree required.
• Minimum 5 years of related experience.

Responsibilities

• Coordinate grant budgets, submissions, and reporting with MCW units.
• Serve as liaison between faculty, departments, centers and external partners for grant processing.
• Organize fund management activities and communications.
• Lead in developing timelines and responding to RFAs and complex grant mechanisms.
• Ensure compliance with funding source requirements.
• Collaborate with Clinical Trials Office on related initiatives.
• Maintain databases and files for grant submissions.
• Track deadlines for grant components and annual reports.
• Identify and address process issues in grant administration.
• Coordinate meetings and grant tracking for large or multi-PI projects.

Skills

Biology knowledge

Chemistry knowledge

Mathematics

Documentation

Records management

Data utilization

Critical thinking

Writing skills

Resource management

Education

Bachelor's degree

Job description

Medical College of Wisconsin is seeking an experienced grants administrator to coordinate budgets, submissions and reporting while ensuring compliance with federal and state laws. The role interfaces with the Children’s Research Institute, Grants and Contracts, and principal investigators.

The position involves developing timelines, maintaining grant records, and liaising with external collaborators on funded projects, with duties across pre- and post-award activities and program oversight.