Research Grants Coordinator II - Center for Advancing Population Science

Medical College of Wisconsin; Wauwatosa (WI); On-site; USD 65,000 - 95,000; Full time

Benefits offered by this job

Health, Vision & Dental Coverage

403B Retirement Package

Competitive Vacation & Paid Holidays

Tuition Reimbursement

Paid Parental Leave

EFAP (Employee & Family Assistance)

Pet Insurance

Onsite Fitness Facility

Discounted rates for services

Job summary

Medical College of Wisconsin is seeking an experienced grants administrator to coordinate budgets, submissions and reporting while ensuring compliance with federal and state laws. The role interfaces with the Children’s Research Institute, Grants and Contracts, and principal investigators.

The position involves developing timelines, maintaining grant records, and liaising with external collaborators on funded projects, with duties across pre- and post-award activities and program oversight.

Qualifications

• Bachelor's degree required.
• Minimum 5 years of related experience.

Responsibilities

• Coordinate grant budgets, submissions, and reporting with MCW units.
• Serve as liaison between faculty, departments, centers and external partners for grant processing.
• Organize fund management activities and communications.
• Lead in developing timelines and responding to RFAs and complex grant mechanisms.
• Ensure compliance with funding source requirements.
• Collaborate with Clinical Trials Office on related initiatives.
• Maintain databases and files for grant submissions.
• Track deadlines for grant components and annual reports.
• Identify and address process issues in grant administration.
• Coordinate meetings and grant tracking for large or multi-PI projects.

Skills

Biology knowledge

Chemistry knowledge

Mathematics

Documentation

Records management

Data utilization

Critical thinking

Writing skills

Resource management

Education

Bachelor's degree

Job description

Summary

Coordinates grant applications, grant budget preparation, reporting, and subcontract preparation and monitoring while maintaining federal and state compliance laws. Areas of oversight will include research involving human subjects, laboratory animals, environmental safety issues and other non-financial compliance requirements related to sponsored research and grants management.

Primary Responsibilities

• Work closely with the Children's Research Institute, the Grants and Contracts office, and Principal Investigators, as well as related matrix department relationships to ensure accountability, compliance, and accuracy in grant budgets, and grant submissions.

• Serve as a liaison between faculty, MCW departments, centers and external collaborative constituents regarding the processing of research grants and assist with resolution of pre and post award issues.

• Organize/coordinate research funding activities and communications.

• Lead in the administrative organization, development of timeline, analysis of required forms and responses to Requests for Application (RFA) and/or proposal call for routine and complex grant mechanisms.

• Verify the grant is in compliance with funding source requirements.

• Collaborate with Clinical Trials Office on clinical research initiatives as needed.

• Develop, implement, and maintain comprehensive databases and files related to the grant submissions.

• Maintain program timeline, including tracking deadlines for grant components such as submission deadlines, funding cycles, timelines for annual reports, etc.

• Identify problems or obstacles in the system/procedures related to administration of the funding proposals/funded proposals and communicate to the appropriate faculty/staff.

• Coordinate meetings and grant tracking information for large programmatic or multiple PI grant projects.

Knowledge - Skills - Abilities

• Knowledge of biology, chemistry, mathematics, documentation, and records management.

• Data utilization, complex problem solving, critical thinking, resource management, and writing skills.

Qualifications

Appropriate experience may be substituted for education on an equivalent basis.

Minimum Required Education: Bachelor's degree

Minimum Required Experience: 5 years

Physical Requirements

Work requires occasionally lifting moderate-weight materials, standing, or walking continuously.

Work Environment

Occasional exposure to dust, noise, temperature changes, or contact with water or other liquids. Work is performed in an environmentally controlled environment.

Sensory Acuity

Ability to detect and translate speech or other communication is required. May occasionally require the ability to distinguish colors and perceive relative distances between objects.

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Why MCW?

• Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options

• 403B Retirement Package

• Competitive Vacation and Paid Holidays offered

• Tuition Reimbursement

• Paid Parental Leave

• Employee & Family Assistance Program (EFAP)

• Pet Insurance

• On campus Fitness Facility, offering onsite classes

• Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.

For a brief overview of our benefits see: Benefits Overview

For a full list of positions see: MCW Careers

At MCW all of our endeavors, from our internal operations to our interactions with our partners, are driven by our shared organizational values: Caring - Collaborative - Curiosity - Inclusive - Integrity - Respect. We are committed to fostering an inclusive environment that values diversity in backgrounds, experiences, and perspectives through merit-based processes and in alignment with all applicable laws. We believe that embracing human differences is critical to realize our vision of a healthier world, and we recognize that a healthy and thriving community starts from within. Our values define who we are, what we stand for and how we conduct ourselves at MCW. If you believe in embracing individuality and working together according to these principles to improve health for all, then MCW is the place for you. For more information, please visit our institutional website.

MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination:

The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering an inclusive community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.