Research Grants Coordinator II - Center for Advancing Population Science

The Medical College of Wisconsin, Inc.; Wauwatosa (WI); On-site; USD 70,000 - 95,000; Full time

Benefits offered by this job

Health coverage

403B Retirement Package

Tuition Reimbursement

Paid Holidays and Paid Parental Leave

On-campus Fitness Facility

Job summary

The Medical College of Wisconsin, Inc. seeks a Grants Administrator to manage grant budgets, submissions, and reporting. You will coordinate with researchers, the Children’s Research Institute, and the Grants & Contracts Office to ensure compliance and timely funding actions.

Responsibilities include maintaining grant databases, tracking deadlines, and collaborating on clinical research initiatives as needed. Strong writing, analysis, and records management skills are essential.

Qualifications

• Minimum education: Bachelor’s degree.
• Minimum experience: 5 years in grants management or related role.
• Proficient in budgeting, documentation, and records management; knowledge of compliance requirements.

Responsibilities

• Coordinate grant budgets, submissions, and reporting.
• Serve as liaison between researchers, departments, and external partners.
• Maintain grant databases and timelines, track deadlines, and ensure regulatory compliance.
• Collaborate with Clinical Trials Office on related initiatives as needed.
• Develop and maintain files related to grant submissions and funding.

Skills

Data analysis

Writing skills

Records management

Communication

Critical thinking

Resource management

Education

Bachelor's degree

Tools

Grant management software

Job description

SummaryCoordinates grant applications, grant budget preparation, reporting, and subcontract preparation and monitoring while maintaining federal and state compliance laws. Areas of oversight will include research involving human subjects, laboratory animals, environmental safety issues and other non-financial compliance requirements related to sponsored research and grants management.Primary ResponsibilitiesWork closely with the Children’s Research Institute, the Grants and Contracts office, and Principal Investigators, as well as related matrix department relationships to ensure accountability, compliance, and accuracy in grant budgets, and grant submissions.Serve as a liaison between faculty, MCW departments, centers and external collaborative constituents regarding the processing of research grants and assist with resolution of pre and post award issues.Organize/coordinate research funding activities and communications.Lead in the administrative organization, development of timeline, analysis of required forms and responses to Requests for Application (RFA) and/or proposal call for routine and complex grant mechanisms.Verify the grant is in compliance with funding source requirements.Collaborate with Clinical Trials Office on clinical research initiatives as needed.Develop, implement, and maintain comprehensive databases and files related to the grant submissions.Maintain program timeline, including tracking deadlines for grant components such as submission deadlines, funding cycles, timelines for annual reports, etc.Identify problems or obstacles in the system/procedures related to administration of the funding proposals/funded proposals and communicate to the appropriate faculty/staff.Coordinate meetings and grant tracking information for large programmatic or multiple PI grant projects.Knowledge – Skills – AbilitiesKnowledge of biology, chemistry, mathematics, documentation, and records management.Data utilization, complex problem solving, critical thinking, resource management, and writing skills.QualificationsAppropriate experience may be substituted for education on an equivalent basis.Minimum Required Education: Bachelor’s degreeMinimum Required Experience: 5 yearsPhysical RequirementsWork requires occasionally lifting moderate-weight materials, standing, or walking continuously.Work EnvironmentOccasional exposure to dust, noise, temperature changes, or contact with water or other liquids. Work is performed in an environmentally controlled environment.Sensory AcuityAbility to detect and translate speech or other communication is required. May occasionally require the ability to distinguish colors and perceive relative distances between objects.#LI-AV1Why MCW?Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options403B Retirement PackageCompetitive Vacation and Paid Holidays offeredTuition ReimbursementPaid Parental LeaveEmployee & Family Assistance Program (EFAP)Pet InsuranceOn campus Fitness Facility, offering onsite classesAdditional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.For a brief overview of our benefits see: Benefits OverviewFor a full list of positions see: MCW CareersAt MCW all of our endeavors, from our internal operations to our interactions with our partners, are driven by our shared organizational values: Caring – Collaborative – Curiosity – Inclusive – Integrity – Respect. We are committed to fostering an inclusive environment that values diversity in backgrounds, experiences, and perspectives through merit-based processes and in alignment with all applicable laws. We believe that embracing human differences is critical to realize our vision of a healthier world, and we recognize that a healthy and thriving community starts from within. Our values define who we are, what we stand for and how we conduct ourselves at MCW. If you believe in embracing individuality and working together according to these principles to improve health for all, then MCW is the place for you. For more information, please visit our institutional website.MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination:The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering an inclusive community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.