Senior Global Publication Operations Specialist

ABBVIE; South San Francisco (CA); On-site; USD 85,000 - 162,000; Full time

Job summary

AbbVie in the United States is seeking a Senior Specialist, Publication Operations to support GSP activities, manage vendor contracts, and oversee budgeting and reporting. The role requires coordinating with finance, outsourcing, and publication teams to ensure timely and compliant execution of congress-related publications and materials.

The position emphasizes data accuracy, process improvement, and collaboration with senior stakeholders under tight deadlines.

Qualifications

• Required BA/BS; prefer focus in Science, Healthcare, Business, or Project Management.
• Required Experience: At least 2 years in data entry, clerical, document specialist, or reconciliation role.
• Prefer 4+ years relevant work experience incl. Project/Process Management, Publications Management, Medical/technical writing, Datavision software, Compliance.
• Process oriented; able to manage multiple projects concurrently and reassess priorities.
• Highly detail-oriented with strong organizational and communication skills.
• Proficient in Microsoft Office, SharePoint, and related tools.

Responsibilities

• Support all vendor and contracts for GSP (creation, tracking, billing) and ensure accuracy for monthly budget forecast.
• Train vendors on policies and maintain relationships (health checkups, billing timelines, record completion).
• Perform invoice analysis and budgetary reconciliation across GSP.
• Interpret data, identify issues, cost savings, and adjustments via LBE meetings.
• Compile data and report KPIs and budgets; prepare routine and ad hoc reports.
• Create yearly congress calendars/trackers and manage QR codes for posters (printing/shipping).
• May support routing of IIS, PAA, LP, and other publications through publication system for 1070 approval.
• Interact with senior management and departments (Accounts Payable, Finance, Outsourcing, GMO, etc.).

Skills

Vendor management

Budget reconciliation

Data entry

Communication

Education

BA/BS

Tools

Microsoft Office

SharePoint

Document management

Job description

AbbVie in the United States is seeking a Senior Specialist, Publication Operations to support GSP activities, manage vendor contracts, and oversee budgeting and reporting. The role requires coordinating with finance, outsourcing, and publication teams to ensure timely and compliant execution of congress-related publications and materials.

The position emphasizes data accuracy, process improvement, and collaboration with senior stakeholders under tight deadlines.