Senior Publication Operations Specialist — Vendor & Budget

Allergan; Florham Park (NJ); On-site; USD 65,000 - 90,000; Full time

Job summary

AbbVie is seeking a Senior Specialist, Publication Operations to support the Global Scientific Publications (GSP) Team. This role handles vendor management, contract tracking, and budget oversight, ensuring compliance and timely billings.

The candidate will coordinate printing, QR codes, and calendar of congresses, and liaise with Outsourcing, GMO, and Finance. Responsibilities include data analysis, KPI reporting, and maintaining calendars/QR codes for posters, with collaboration across senior

Qualifications

• BA/BS; focus in Science, Healthcare, Business, or PM preferred.
• 2+ years in data entry, clerical, or reconciliation roles.
• 4+ years in project/process management, publications, or related areas recommended.

Responsibilities

• Support vendor and contract management for GSP, incl. billing and tracking.
• Train vendors on policies and ensure timely billing and record completion.
• Perform invoice analysis and budget reconciliation across GSP.
• Prepare routine and ad hoc reports for budget tracking.

Skills

Vendor management

Budget reconciliation

Data analysis

Microsoft Office

SharePoint

Education

BA/BS

Tools

SharePoint

Datavision software

Microsoft Office Suite

Job description

AbbVie is seeking a Senior Specialist, Publication Operations to support the Global Scientific Publications (GSP) Team. This role handles vendor management, contract tracking, and budget oversight, ensuring compliance and timely billings.

The candidate will coordinate printing, QR codes, and calendar of congresses, and liaise with Outsourcing, GMO, and Finance. Responsibilities include data analysis, KPI reporting, and maintaining calendars/QR codes for posters, with collaboration across senior