Senior Financial & Procurement Supervisor

State-of-Missour; Jefferson City (MO); On-site; USD 35,000 - 48,000; Full time

Benefits offered by this job

Health insurance

Paid holidays

Paid leave

Retirement plan

Job summary

The Missouri Department of Corrections is hiring for a clerical role focused on fiscal controls, procurement, and accounting tasks. You will review invoices, enter data, and supervise supporting staff while upholding state policies.

The job requires a high school diploma and experience in budgets and procurement, with duties including data entry, vendor coordination, and maintaining records in statewide accounting systems.

Qualifications

• Four or more years of clerical experience in fiscal or budgetary controls, procurement, accounting or bookkeeping.
• Two or more years in a supervisory or semi-technical capacity.
• High school diploma or proof of high school diploma or equivalency.

Responsibilities

• Obtain, review, analyze and data entry of utility invoicing from all DOC facilities for payment processing.
• Direct a variety of support service functions such as: expenditure control/accounting/maintenance of files and records/requisitioning/storage/issuance/local procurement of supplies/equipment; approval of requisitions for payment of operating expenses; selection, placement, and supervision of staff; operation of a central switchboard; duplication and mailing
• Assists department heads and other personnel in the preparation of specifications for supplies and equipment; contacts vendors to obtain information on cost/availability/conformance to specifications / Purchases items from vendors; contacts vendors to obtain price quotations; investigates and processes claims for merchandise damaged in transit
• Assists in compiling budget information relative to personnel/supplies/office and equipment rentals/repairs/replacement or additions of equipment/repairs or alterations of buildings/grounds / Processes invoices and contract documents according to internal and departmental policies and procedures / Reviews purchase requests for accuracy and completion; enters purchase requests into fiscal tracking system; enters purchasing documents into statewide used accounting system
• Prepares or assists in the preparation of grant applications; provides assistance in tracking grants; assists in the maintenance of a grant database
• Performs fixed asset management functions, which includes tracking physical inventory, processing documents for procurement and disposal of fixed assets; preparing reports
• Reconciles expenditures in the fiscal tracking system to the statewide accounting system / Reviews/processes/maintains labor distribution profile requests utilizing available reporting tables / Selects/trains/supervises support service and clerical staff; exercises independent judgement and initiative under close supervision; work is reviewed for conformance to established policies and procedures; performs other related work as assigned

Skills

Clerical experience

Supervisory experience

Budgetary controls

Education

High school diploma

Tools

Fiscal tracking system

Statewide accounting system

Procurement process

Job description

The Missouri Department of Corrections is hiring for a clerical role focused on fiscal controls, procurement, and accounting tasks. You will review invoices, enter data, and supervise supporting staff while upholding state policies.

The job requires a high school diploma and experience in budgets and procurement, with duties including data entry, vendor coordination, and maintaining records in statewide accounting systems.