Senior Field Projects Coordinator

Marking Services, Inc.; Baytown (TX); On-site; USD 65,000 - 95,000; Full time

Job summary

Marking Services, Inc. is seeking a Senior Project Coordinator to support planning, execution, and closeout of field-based projects.

You will serve as the central point of coordination among clients, Sales, Project Management, Field Operations, and other internal stakeholders to maintain project visibility and drive timely deliverables. You will track milestones, manage RFIs and change requests, and ensure documentation is complete and accessible.

Qualifications

• Associate degree in a related field preferred or equivalent experience.
• 5+ years of project coordination, operations coordination, or related experience.
• Experience supporting multiple concurrent projects in a fast-paced environment.
• Experience working with field operations, technical services, construction, industrial, or manufacturing environments preferred.
• Strong organizational and project coordination skills.
• Exceptional attention to detail and ability to manage multiple priorities.

Responsibilities

• Maintain project trackers, schedules, forecasts, and status reporting tools to ensure accurate project visibility.
• Track requests for information (RFIs), approvals, change requests, and outstanding customer requirements.
• Monitor project milestones and deliverables, proactively identifying items requiring follow-up.
• Coordinate project documentation and ensure records are organized, current, and accessible.
• Support project teams by gathering information needed for planning, execution, and reporting activities.
• Serve as a liaison between Sales, Project Management, Field Operations, Engineering, Production, and other departments.
• Follow up with internal stakeholders regarding project status, outstanding action items, and pending deliverables.
• Escalate delays, missing information, or project risks to appropriate leadership when necessary.
• Facilitate communication to ensure project teams have the information needed to maintain schedules and commitments.
• Review project handoff documentation from Sales to ensure all required information is complete prior to project execution.
• Verify project scope documentation, customer requirements, schedules, contacts, and supporting information are received and properly documented.
• Assist in coordinating project startup activities and readiness reviews.
• Coordinate employee onboarding requirements for customer sites and project locations.
• Confirm site access requirements, safety training completion, certifications, badging, and compliance documentation.
• Support mobilization planning by coordinating travel requirements, site logistics, equipment needs, and workforce readiness.
• Ensure all project prerequisites are completed before field activities begin.
• Prepare routine customer status updates and progress reports.
• Gather and organize project information for customer meetings, internal reviews, and leadership updates.
• Maintain professional communication with customers regarding project documentation, approvals, and information requests.
• Assist in ensuring customer expectations are managed through timely and accurate communication.
• Coordinate project closeout documentation and final deliverables.
• Ensure all required customer documentation, reports, certifications, and completion records are submitted.
• Track outstanding closeout items until project completion.
• Support lessons learned and project documentation retention activities.

Skills

Project coordination

Stakeholder management

Documentation control

MS Office

Scheduling tools

RFI tracking

Education

Associate degree

Tools

ERP systems

Project management software

Job description

Marking Services, Inc. is seeking a Senior Project Coordinator to support planning, execution, and closeout of field-based projects.

You will serve as the central point of coordination among clients, Sales, Project Management, Field Operations, and other internal stakeholders to maintain project visibility and drive timely deliverables. You will track milestones, manage RFIs and change requests, and ensure documentation is complete and accessible.