Project Coordinator

Ridge Equipment Co; Westminster (MD); On-site; USD 48,000 - 64,000; Full time

Job summary

Ridge Equipment Co. in Westminster, MD is seeking a Project Coordinator to support our Operations team from planning through close-out. You will work with Project Managers, communicate with customers, and coordinate materials and schedules to keep projects on track.

The role involves on-site field support, document management, and collaboration with field crews and subcontractors to ensure timely deliveries and successful project outcomes.

Qualifications

• Bachelor’s degree preferred, but not required.
• No prior experience required; training provided.
• Experience in project coordination or QuickBooks is a plus.

Responsibilities

• Prepare and manage action plans, including schedules, budgets, and resources.
• Attend site walks and project builds to gain first-hand knowledge of scope and process.
• Create project folders and keep master trackers updated daily.
• Submit estimates and project quotes to customers.
• Coordinate subcontractors and ensure timely equipment/material delivery.
• Provide field installation support and ensure crews have the necessary documents and materials.
• Track progress, manage change orders, and schedule inspections.
• Ensure timely permit applications and equipment deliveries.
• Complete project close-out tasks on time and with accuracy.
• Submit all relevant documentation, packing lists, and invoices.

Skills

Communication

Time management

Attention to detail

Problem-solving

Budgeting

Team collaboration

Leadership potential

On-site coordination

Education

Bachelor’s degree preferred

Tools

Google Workspace

Microsoft 365

QuickBooks

Adobe

Job description

Are you an organized, detail-oriented individual passionate about keeping projects on track?We're seeking aProject Coordinatorto join our Operations team and help drive success across our field service initiatives.

As a Project Coordinator, you'll work closely with Project Managers to support all phases of our projects - from planning and budgeting to execution and close-out. You’ll communicate with customers and internal teams, coordinate materials and schedules, manage documentation, and keep everything running smoothly.

What You’ll Do:

Project Planning & Coordination

• Prepare and manage action plans, including schedules, budgets, and resources
• Attend site walks and project builds to gain first-hand knowledge of scope and process
• Create project folders and keep master trackers updated daily
• Submit estimates and project quotes to customers
• Coordinate subcontractors and ensure timely equipment/material delivery

Communication & Team Collaboration

• Communicate professionally via email, phone, and meetings (virtual or in-person)
• Serve as the liaison between field crews, subcontractors, and customers
• Lead problem-solving efforts and support project resolution

Field & Construction Support

• Provide field installation support and ensure crews have the necessary documents and materials
• Track progress, manage change orders, and schedule inspections
• Ensure timely permit applications and equipment deliveries

Close-Out & Reporting

• Complete project close-out tasks on time and with accuracy
• Submit all relevant documentation, packing lists, and invoices
• Maintain updated internal tracking software and project reports

What We’re Looking For:

Skills & Competencies

• Strong written and verbal communication skills
• Excellent time management, attention to detail, and problem-solving skills
• Proficient in Google Workspace, Microsoft 365, QuickBooks, and Adobe
• Ability to manage budgets, track expenses, and coordinate multiple moving parts
• Comfortable working both independently and as part of a team
• Leadership and mentorship potential for guiding junior staff

Education & Experience

• Bachelor’s degree preferred (but not required)
• No prior experience required training provided
• Project coordination or QuickBooks experience is a plus

Physical Requirements

• Ability to sit, stand, walk, lift (up to 50 lbs. regularly), and perform occasional physical activity
• Must be comfortable with on-site visits and field support as needed

Why Join Us?

• Be part of a supportive, team-focused environment
• Opportunity to develop project management skills
• Flexible and growth-oriented company culture
• Work that directly contributes to successful field operations

Location: Westminster, MD
Employment Type: Full-Time, Non-Exempt
Department: Operations/Field Service