Facilities & Workplace Projects Coordinator

NorthMark Strategies LLC; Town of Texas, Fort Worth (WI, TX); On-site; USD 52,000 - 72,000; Full time

Benefits offered by this job

Lunch stipend

Employer-paid medical

Dental and vision benefits

Paid parental leave (16 weeks)

Life insurance

Disability and 401(k) match

Flexible benefits plan

Paid time off 25 days + 12 holidays

Job summary

NorthMark Strategies LLC is seeking a proactive FM Coordinator to support day-to-day Facilities Management operations and workplace projects. You will help keep a safe, functional, and well-presented workplace, coordinating contractors, reporting issues, and assisting with space changes across locations.

The role requires strong organisational and communication skills, experience with CMMS/FM software, and a willingness to travel up to 25% for project and operational support.

Qualifications

• Minimum three years of facilities, workplace services or related experience.
• Experience with CMMS or FM software.
• General knowledge of HVAC, electrical, plumbing and life safety systems.
• Strong organisational skills with a keen eye for detail.
• Excellent communication and interpersonal skills, with the ability to build relationships with stakeholders at all levels.
• Proficiency in Microsoft Office applications including Outlook, Word, and Excel.
• Ability to manage competing priorities and work effectively under pressure.
• A proactive, can-do attitude with a willingness to learn and take ownership of tasks.
• Knowledge of health and safety regulations and facilities best practice is advantageous.
• Some construction experience preferred.

Responsibilities

• General Facilities Management: Support the coordination and supervision of contractors and service providers, ensuring work is completed to standard and on time.
• Proactively identify and report maintenance issues, building defects, or safety concerns, following through to resolution.
• Assist with the planning and execution of office moves, desk reconfigurations, and space changes.
• Conduct regular floor walks and building inspections to ensure facilities standards are maintained.
• Respond to FM helpdesk requests and ad hoc queries from building occupants in a timely and professional manner.
• Maintain accurate records of FM activities, contractor visits, and compliance documentation.
• Support the management of facilities-related inventory, including office supplies, equipment, and consumables.
• Assist with health and safety compliance activities, including risk assessments and fire safety checks.
• Liaise with building management, landlords, and external vendors as required.
• Support ad-hoc assignments and special projects as directed by the FM team.
• Occasional out of hours support.
• Up to 25% travel availability for operational support, projects and training.
• Portfolio Project Support: Provide on-the-ground support for local office fit-outs and refurbishment projects.
• Assist with coordinating office layout changes and workspace updates across locations.
• Act as a point of contact for project-related queries, liaising between contractors, project managers, and office stakeholders.
• Help track project milestones, actions, and timelines, escalating issues where necessary.
• Support post-project snagging and quality checks to ensure works are completed to the required standard.
• Maintain project files, drawings, warranties and close out documentation.

Skills

Organisational skills

Communication

MS Office (Outlook/Word/Excel)

Prioritisation

Proactive attitude

Health & safety knowledge

Construction experience

Tools

CMMS/FM software

Job description

NorthMark Strategies LLC is seeking a proactive FM Coordinator to support day-to-day Facilities Management operations and workplace projects. You will help keep a safe, functional, and well-presented workplace, coordinating contractors, reporting issues, and assisting with space changes across locations.

The role requires strong organisational and communication skills, experience with CMMS/FM software, and a willingness to travel up to 25% for project and operational support.