Senior Field Operations & Admin Coordinator

Schindler Group; Hartford (CT); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Fully vested 401k match

Medical, Dental and Vision plans

Paid time off and holidays

Job summary

Schindler Group is seeking a Senior Field Branch Administrator to provide comprehensive administrative, operational, and financial support to branch operations in Hartford, CT. You will coordinate field teams, vendors, customers, and internal stakeholders, ensuring accuracy across scheduling, billing, compliance, and office management.

Responsibilities include managing technician schedules, yearly site plans, and equipment-specific assignments, while supporting T&M billing, payroll coordination,

Qualifications

• Experience supporting middle management and/or department—3 years.
• Experience in an Administrative Assistant role or related training—5 years.
• Intermediate knowledge of MS Office (Word, Excel, PowerPoint).

Responsibilities

• Coordinate technician schedules and field operations support.
• Billing, vendor management, and payroll-related coordination.
• Process purchase orders, invoices, and supplier requests; assist with collections.
• Manage vendor setup, contracts, and general vendor requests.
• Oversee fleet, vehicle records, and asset management tasks.
• Handle incident documentation, regulatory records, and compliance tasks.
• Provide office and facilities management support and logistics coordination.
• Support HR administration and onboarding processes and field-team assistance.

Skills

Admin support experience

Administrative assistant experience

MS Office

Education

Associate’s or Bachelor’s Degree preferred

Tools

MS Office

Job description

Schindler Group is seeking a Senior Field Branch Administrator to provide comprehensive administrative, operational, and financial support to branch operations in Hartford, CT. You will coordinate field teams, vendors, customers, and internal stakeholders, ensuring accuracy across scheduling, billing, compliance, and office management.

Responsibilities include managing technician schedules, yearly site plans, and equipment-specific assignments, while supporting T&M billing, payroll coordination,