Sr Field Branch Admin

Schindler Elevator Corporation; New York (NY); On-site; USD 59,700 - 74,600; Full time

Benefits offered by this job

Fully vested 401(k) match up to 7% of总

Medical, Dental and Vision plans

Vacation and sick leave

Tuition reimbursement

Parental leave

Professional development opportunities

Job summary

Schindler Elevator Corporation in New York City seeks a Sr Field Branch Admin to provide essential administrative support to Field Managers, handle purchasing, scheduling, and office operations. The role emphasizes accuracy in documentation and coordination across teams.

The successful candidate will prepare purchase orders, coordinate material and shipments, and assist with payroll and compliance tasks. Proficiency in MS Office and prior field operations experience are required.

Qualifications

• Bachelor’s degree preferred.
• 3+ years experience supporting middle management.
• 5+ years as Administrative Assistant or related administrative function.
• Experience with an international company highly desired.

Responsibilities

• Provide administrative assistance to Field Managers including purchasing, accounting, personnel relations, office procedures, job scheduling, and performance evaluation.
• Prepare and process purchase orders, invoices and related paperwork; assist in tool control and repairs.
• Assemble and track Service Purchase Order activities and follow up to billing.

Skills

Administrative support

Education

Bachelor’s degree preferred

Secretarial/Business degree a plus

Tools

MS Office Suite

Job description

Location: NYC Downtown EI, NY, United States

Job ID: 86308

Sr Field Branch Admin

Responsibilities

• Provide administrative assistance to Field Managers including purchasing, accounting, personnel relations, office procedures, job scheduling, best Demonstrated practice performance evaluation, safety and manpower scheduling.
• Prepare and process purchase orders, invoices and related paperwork for parts, equipment and tools from outside sources. Assist in tool control, issue, repair and replacement.
• Assemble and track Service Purchase Order activities, assigning order numbers and following up to billing.
• Expedite shortages of parts and equipment by contacting the Factories Service Center or local suppliers; expedite order changes.
• Coordinate material, manpower and shipments for service, modernization, repair or new construction projects in line with project schedules.
• Analyze manpower and job loading requirements with respect to Best Demonstrated Practice.
• Compile and transmit monthly EEO accumulations to the Department of Labor and general contractors. Maintain Workers Compensation files and related OSHA reports. Assist with Region Safety Program, review violations and recommend solutions.
• Prepare field payroll for Superintendent's approval.
• Make necessary arrangements with municipal building departments for inspections as required by local ordinance; apply for state permits for new installations.
• Prepare reports such as job tracking reports, SAP reports, etc., as requested or required by department or management and in accordance with Best Demonstrated Practice.
• Perform administrative tasks such as copying, filing, composing and typing routine correspondence, preparing outgoing mail including email and faxes, maintaining contact/address database, screening phone calls and greeting visitors. Responsible for maintaining various files, records, logos and manuals for Field Operations and preparation of required reports.

Qualifications

• Bachelor’s degree preferred; Business School or Secretarial Degree a plus.
• Experience supporting middle management and/or department – 3+ years.
• Experience as an Administrative Assistant or related training in an administrative function – 5+ years.Previous experience with an international company highly desired.
• Intermediate knowledge of MS Office (Word, Excel, PowerPoint).

Compensation

Base Salary: $59,700 - $74,600 (typical range; may be adjusted based on experience, education, location, skills and alignment with business priorities).

Benefits

• Fully vested 401(k) match up to 7% of total eligible compensation.
• Competitive Medical, Dental and Vision Plans – effective from first day of hire.
• 3 weeks vacation (increases with tenure), 7 sick days, 3 floating holidays and 8 company observed holidays.
• Tuition Reimbursement – eligible after 6 months of service.
• Parental Leave – 100% base pay for 6 consecutive weeks within first year of child’s birth or adoption.
• A wide range of development opportunities to boost professional and leadership growth.

EEO Statement

At Schindler Group we value inclusion and diversity, and practice equity to create equal opportunities for all. We endeavour that all qualified applicants will receive consideration for employment without regard to age, race, ethnic background, color, religious affiliation, union affiliation, gender, gender identity, sexual orientation, marital status, national origin, nationality, genetics and health, disability or veteran status.

Any unsolicited application from Recruitment Agencies is deemed to be rejected and does not constitute in any manner an offer from a Recruitment Agency.