Senior Field Office Leader: Construction Admin & Sage Pro

BNBuilders; San Diego (CA); On-site; USD 90,000 - 100,000; Full time

Benefits offered by this job

Medical, vision, and dental insurance

Company-paid disability & AD&D

Vacation accrual 15 days/year

Sick leave accrual 1 hour per 30 hours

11 paid holidays per year

Parental leave

Annual discretionary bonus

401(k) with company match up to 4%

Employee Stock Ownership Plan (ESOP)

Job summary

BNBuilders is seeking a Field Office Coordinator to provide professional administrative support for project sites in California. The role covers data management in Sage 300, document preparation, and coordination with subcontractors, ensuring compliance and timely submission.

You will also assist with timekeeping, billing, and project closeout tasks while guiding junior staff and maintaining organized records.

Qualifications

• Requires five years of construction administration experience with direct support to field operations.
• Proficient in MS Office; strong verbal and written communication.
• Knowledge of DocuSign and Bluebeam/Adobe Acrobat preferred.
• Ability to prioritize tasks, manage deadlines, and work with minimal supervision.
• Experience with project documentation, compliance, and Sage 300 is preferred.

Responsibilities

• Lead setup, maintenance, and accuracy of project commitment data in Sage 300.
• Prepare, coordinate, and track project documents (Agreements, Service Agreements, Change Orders) in Sage and via DocuSign.
• Assist in compiling client billings, lien releases, payrolls, and compliance documents.
• Coordinate document distribution with subcontractors and maintain logs.
• Compile cost substantiation documentation and resolve discrepancies with the project team.
• Enter weekly field timecards and assist with timekeeping issues.
• Maintain filing systems including project files, insurance, and bonding logs.
• Lead project setup, administration, and closeout activities throughout the project lifecycle.
• Provide guidance to Field Office Coordinators and administrative staff.
• Serve as a resource on project documentation and company processes.

Skills

Strong communication

Multitasking

Time management

Organizational skills

Problem solving

Attention to detail

Self motivated

Team guidance

Education

High school diploma or equivalent with some college

Tools

Sage 300

DocuSign

Bluebeam/Adobe Acrobat

Microsoft Word

Excel

Outlook

Job description

BNBuilders is seeking a Field Office Coordinator to provide professional administrative support for project sites in California. The role covers data management in Sage 300, document preparation, and coordination with subcontractors, ensuring compliance and timely submission.

You will also assist with timekeeping, billing, and project closeout tasks while guiding junior staff and maintaining organized records.