Field Office Coordinator

Rudolph and Sletten; San Jose (CA); On-site; USD 75,000 - 85,000; Full time

Job summary

An established industry player is seeking a dedicated Field Office Coordinator to join their project office in San Jose. This role is crucial for providing accounting and administrative support on impactful construction projects. You will manage site office operations, oversee budget and cost control, and ensure compliance with subcontractor documentation. If you are a proactive individual with a knack for teamwork and effective communication, this position offers a fantastic opportunity to contribute to high-profile projects and advance your career in the construction sector.

Qualifications

• Experience in the construction industry is preferred.
• Proficiency in MS Office, especially Excel, is essential.

Responsibilities

• Provide accounting and administrative support on project sites.
• Manage project budgets, change orders, and subcontract administration.
• Ensure compliance with subcontract insurance and OCIP.

Skills

Construction industry experience

Subcontract management

Financial reporting

Effective communication

Teamwork skills

MS Office proficiency

Quick learner of new software

Tools

MS Excel

Procore

JD Edwards E1

Bluebeam

Job description

Expected hourly pay rate for this job is $35.00 - $40.00 depending on experience.

Rudolph & Sletten, a Tutor Perini Company, is seeking a Field Office Coordinator in our project office in San Jose, CA.

About Rudolph & Sletten:

In the last six decades, Rudolph and Sletten has built thousands of projects across our five California offices, including research centers, educational institutions, civic facilities, and high-tech campuses.

Our reputation is built to stand the test of time, thanks to our diverse, talented personnel, technological expertise, honest estimates, innovative schedules, and ethical practices.

We are excited about the future, with advancements in building technology, earth-friendly materials, and our dedicated employees. We aim to continue building award-winning projects for decades.

Our notable projects include Kaiser Medical Centers, San Diego Central Courthouse, San Diego Symphony, Scripps Encinitas Acute Care Center, DGS Veterans Home of California, Red Hawk Casino, and Children's Hospital LA. Join us to work on impactful, high-profile projects.

Extraordinary Projects need Exceptional Talent… Let’s Build

Job Description:

We have an immediate need for a Field Office Coordinator to provide accounting and administrative support on our project sites. Responsibilities include site office management, budget and cost control, subcontract administration, insurance and compliance documentation, AP invoice coding, equipment tracking, union payroll processing, and client billing preparation.

Essential Duties and Responsibilities:

• Collaborate with the team to ensure smooth daily operations and administrative functions at the project site.
• Follow financial calendars to plan and execute financial and administrative tasks accurately and timely.
• Maintain proper documentation according to company standards.
• Assist with project authorizations, change orders, and cost adjustments.
• Manage project budgets and change orders in financial systems.
• Issue and track subcontracts and related changes.
• Ensure subcontract insurance and OCIP compliance, tracking documentation for payment processing.
• Review subcontractor billing, record costs, and prepare monthly billing backups.
• Analyze subcontractor lien waivers and provide financial reports.
• Collect and upload weekly union payroll data.
• Assist with new hire setups and corrections.
• Coordinate with the superintendent on equipment cost codes and reclassifications.
• Manage invoice approvals and cost code allocations.
• Prepare journal entries and assist with monthly client billings.
• Support document control and archiving at project end.

Requirements:

• Construction industry experience preferred.
• Experience with subcontract management and financial reporting highly desired.
• Effective communication and teamwork skills.
• Ability to manage multiple tasks and meet deadlines, remaining flexible.
• Proficiency in MS Office, especially Excel; experience with Procore, JD Edwards E1, Bluebeam is a plus.
• Quick learner of new software and document management tools.

Expected annual salary range for this job is $75,000 - $85,000 depending on experience.