Onsite Construction Admin & Field Coordinator

BNBuilders; San Diego (CA); On-site; USD 41,000 - 55,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

Dental insurance

Disability insurance

Life insurance

Vacation 15 days

Sick leave

Paid holidays

Parental leave

Annual bonus

401(k) match

ESOP ownership

Job summary

BNBuilders is seeking a Field Office Coordinator to provide professional, general administrative support at our project sites in the San Diego area. You will manage project data in Sage 300, prepare contracts, and help keep documents organized and accessible for field teams.

This on-site role requires strong communication, multitasking, and a proactive, service-oriented approach. We offer competitive pay, comprehensive benefits, ESOP participation after one year, and a collaborative,

Qualifications

• Two years of experience in construction administration supporting field operations.
• Proficient knowledge of construction project procedures and practices.
• Proficient verbal communication and professional telephone manner.
• Strong multitasking, problem-solving, time management, and organizational skills.
• Advanced knowledge of MS Office (Word, Excel, Outlook).
• Knowledge of DocuSign and Bluebeam/Adobe Acrobat preferred.
• Basic accounting principles; Sage 300 experience preferred.

Responsibilities

• Setup, assist, and maintain project commitment data in Sage 300.
• Create project contract documents, such as Project Agreements, Service Agreements, Subcontract Change Orders, etc. in Sage and issue via DocuSign.
• Assist in compiling customer billings, lien releases, and certified payrolls, as applicable.
• Distribute and collect documents to/from subcontractors and maintain document logs.
• Compile client required cost substantiation documentation and reconciliation.
• Enter weekly field timecards and verify correct coding.
• Maintain accurate, standardized filing system, including weekending and month-ending job files, insurance and bonding logs, commitment logs, safety records, and job files.
• Assist in project set-up and close out process through the duration of the project.
• General office support, including assisting leadership and administrative support teams.
• The functionality of this job is performed onsite at a jobsite, it is required that you are comfortable with all facility set ups for a jobsite.
• Other duties as assigned.

Skills

Construction administration

MS Office

Verbal communication

Time management

Problem solving

Self-motivated

Professional demeanor

Education

High school diploma or equivalent

2 years of college preferred

Tools

DocuSign

Bluebeam/Adobe Acrobat

Job description

BNBuilders is seeking a Field Office Coordinator to provide professional, general administrative support at our project sites in the San Diego area. You will manage project data in Sage 300, prepare contracts, and help keep documents organized and accessible for field teams.

This on-site role requires strong communication, multitasking, and a proactive, service-oriented approach. We offer competitive pay, comprehensive benefits, ESOP participation after one year, and a collaborative,