Construction Field Administrator

Priority Dispatch Corp.; Oklahoma; On-site; USD 42,000 - 68,000; Full time

Job summary

Blue Sage Services LLC is seeking a Construction Field Administrator to support on-site project teams from a field office, coordinating day-to-day workflows, documentation, and communications. This role is based at Beaver, OK, with responsibilities ranging from field tickets to daily reports and site logistics.

The ideal candidate has 2–5 years in construction administration, strong Excel skills, and proficiency with HCSS HeavyJob.

Qualifications

• High school diploma or equivalent; bachelor's preferred in construction management.
• 2–5 years in construction administration or project coordination roles.

Responsibilities

• Field Coordination & Communication: support Project Managers, superintendents and office team; assist with scheduling, site logistics, and inspections.
• Daily Reporting & Ticket Management: handle daily reports, plan sheets, DCRs, and field tickets; organize material and subcontractor tickets.
• Tools, Equipment & Site Support: track tools and radios on site; maintain equipment records.
• General Support: take on additional duties to support project success.

Skills

Highly organized

Strong communication

Multitasking & prioritization

Ownership / accountability

Team-oriented

Excel

Education

High school diploma or equivalent

Bachelor’s degree in Construction Management or related field

Tools

HCSS HeavyJob

Microsoft Office

Job description

Job Details

Job Location: Blue Sage Services LLC - Beaver, OK 73932 Construction Field Administrator

Location: Project Site / Field Office

Reports To: Project Manager / Operations Leadership

Position Overview

At Blue Sage Services, we believe great projects are built by great people—and that strong field coordination is the backbone of operational excellence. The Construction Field Administrator plays a critical role in supporting our project teams by managing the operational, documentation, and daily flow of construction projects from the field. Working primarily from an on-site trailer or field office, this role serves as a key connector between the field and the office—helping ensure accurate documentation, clear communication, and timely project execution. This position requires organization, adaptability, and a strong sense of ownership in a fast-paced construction environment.

Key Responsibilities & Duties

Field Coordination & Communication

• Serve as a support to Project Managers, superintendents and the office team.
• Assist with project scheduling, site logistics, and coordination of inspections.
• Support field leadership with administrative and coordination needs to keep work moving efficiently.

Daily Reporting & Ticket Management

• Receive, review, file, and package:
  • Daily reports
  • Daily plan sheets
  • DCRs (Daily Construction Reports)
  • Daily field tickets
• Receive, file, and organize material tickets and subcontractor tickets for accurate job costing and reporting.
• Ensure documentation is complete, timely, and submitted in accordance with company standards.

Tools, Equipment & Site Support

• Assign, track, and manage specialty tools and radios on site.
• Maintain organized records of issued and returned equipment.

General Support

• Demonstrate flexibility and a team-first mindset by taking on additional duties as needed to support project success.

Required Skills & Qualifications

Education

• High school diploma or equivalent required
• Bachelor’s degree in Construction Management or a related field preferred

Experience

• 2–5 years of experience in construction administration, project coordination, or project support roles preferred

Technical Skills

• Proficiency in construction management software, including HCSS HeavyJob
• Strong working knowledge of Microsoft Office, especially Excel

Soft Skills

• Highly organized with strong attention to detail
• Clear and professional communication skills
• Ability to multitask and prioritize in a fast-paced, high-pressure environment
• Strong sense of accountability and ownership
• Team-oriented mindset aligned with Blue Sage’s values

Why Blue Sage Services

We’re Powered by People. We value integrity, leadership, teamwork, and stewardship in everything we do. This role is an opportunity to grow within a company that invests in its people, builds meaningful infrastructure, and takes pride in doing things the right way—every time.

Qualifications