Senior Faculty Support Assistant ($35/hr)

ProPivotal; Cambridge (MA); Hybrid; USD 39,778 - 56,653; Full time

Job summary

ProPivotal in Cambridge, MA is seeking an Executive Assistant who has proven success in a college or university setting, where priorities shift quickly and calendars are crowded.

You will protect time, manage sensitive logistics, coordinate complex calendars for senior academic leadership, and keep multiple stakeholders aligned with a professional tone.

This role is not an entry-level admin or generic scheduling position.

Qualifications

• 3+ years of professional experience in higher education
• Track record of complex calendar management for senior faculty/senior leadership
• Comfort working with discretion in a visible role where judgment and professionalism matter

Responsibilities

• Running a complex, high-volume calendar for senior academic leadership (constant changes, priority management, confidential meetings)
• Coordinating meetings with faculty/staff, students, and external parties (vendors, visitors, speakers, collaborators)
• Managing communications with a polished and professional tone (email drafting, follow-ups, scheduling confirmations)
• Supporting academic operations as needed (committee-related coordination, program/event logistics, campus process navigation)
• Keeping systems organized (shared files, documentation, tracking, and workflow follow-through)

Skills

Complex calendar management

Discretion

Stakeholder coordination

Job description

This role is for an Executive Assistant who's already proven they can succeedinside a college/university setting, where priorities shift fast, calendars are crowded, and relationships matter. This is a great role for anyone who has previously supportedsenior faculty or academic leadershipand has the judgment to protect time, manage sensitive logistics, and keep multiple stakeholders aligned, you'll thrive here.
This is not an entry-level admin or generic scheduling position.

Role Snapshot

• Location: Cambridge, MA
• Hybrid schedule: Monday-Friday,9:00 AM-5:00 PM
• Pay: $35/hour

What You’ll Be Responsible For

• Running acomplex, high-volume calendarfor senior academic leadership (constant changes, priority management, confidential meetings)
• Coordinating meetings with faculty/staff, students, and external parties (vendors, visitors, speakers, collaborators)
• Managing communications with a polished and professional tone (email drafting, follow-ups, scheduling confirmations)
• Supporting academic operations as needed (committee-related coordination, program/event logistics, campus process navigation)
• Keeping systems organized (shared files, documentation, tracking, and workflow follow-through)

Must Have Experience (Please read before applying)

• 3+ years of professional experience working in higher education(college/university required)
• A track record ofcomplex calendar managementfor senior faculty / senior leadership (multi-party scheduling, competing priorities, detailed logistics)
• Comfort working with discretion in a visible role where judgment and professionalism matter

If you do not have meaningful professional higher education experience, this likely won't be the right role and you will not be considered.