Executive Assistant - President's office ($65K)

ProPivotal; Cambridge (MA); On-site; USD 60,000 - 65,000; Full time

Benefits offered by this job

Health/dental/vision coverage

403(b) retirement plan with match

Hybrid work flexibility

Job summary

ProPivotal in Cambridge is seeking a highly organized Executive Assistant to support the President’s Office in a hybrid role. This full-time position involves managing executive schedules and facilitating communication within a mission-focused community.

The ideal candidate should have proven experience managing complex calendars, along with strong organizational skills and excellent communication abilities. A comprehensive benefits package is included, highlighting the institution's commitment to its employees.

Qualifications

• Proven experience managing complex calendars and supporting multiple executives.
• Strong organizational skills with keen attention to detail.
• Excellent written and verbal communication abilities.

Responsibilities

• Manage and prioritize the calendars of the President and COO.
• Serve as the primary point of contact for internal and external stakeholders.
• Draft and coordinate communications, agendas, and supporting documents.

Skills

Calendar management

Organizational skills

Communication skills

Discretion

Job description

A school for music, part of a University in Cambridge, is seeking a highly organized and proactive Executive Assistant to support the President’s Office in a hybrid role based in Cambridge, Massachusetts. This full-time position offers an estimated pay range of $60,000 to $65,000 and provides a fast‑paced environment where you’ll play a key role in managing executive schedules, facilitating communication, and supporting important organizational initiatives. You’ll work closely with school leadership, gain high visibility, and contribute to meaningful work within a mission‑focused community.

Work Arrangement

• In-person, 3 days a week (typically Tuesday-Thursday) from 9am to 5pm, with occasional exceptions

Why This Job Is Awesome / Your Impact

• Be at the core of high‑level decision‑making, supporting trusted leadership in a prestigious institution
• Play a vital role in ensuring smooth daily operations, calendar management, and executive communication
• Join a collaborative and supportive culture that values service, initiative, and professionalism
• Benefit from a comprehensive benefits package including time off, health/dental/vision coverage, a 403(b) retirement plan with match, and hybrid work flexibility

Responsibilities

• Manage and prioritize the calendars of the President and COO, arranging meetings and preparing briefing materials
• Serve as the primary point of contact for internal and external stakeholders, handling correspondence and inquiries
• Draft and coordinate communications, agendas, and supporting documents for meetings and events
• Provide administrative support for board meetings, supporter acknowledgments, and school events
• Support the President’s Office with organizational tasks and maintain confidentiality with sensitive information
• Facilitate communication and collaboration across departments, including student groups and the development team

Required Experience and Skills

• Proven experience managing complex calendars and supporting multiple executives
• Strong organizational skills with keen attention to detail
• Excellent written and verbal communication abilities
• Ability to exercise discretion and judgment in handling confidential information
• Demonstrated proactive approach and ability to adapt to different leadership communication styles

Preferred Skills & Experience

• Experience supporting leadership in educational or non‑profit environments
• Ability to prioritize tasks effectively in a fast‑paced, dynamic setting