Executive Assistant for Senior Academic Leaders

ProPivotal; Cambridge (MA); On-site; USD 48,216 - 52,348; Full time

Job summary

ProPivotal in Cambridge, MA seeks an Executive Assistant / Senior Administrative Assistant to manage complex calendars and provide high-level administrative support to senior academic leadership on-site. This role requires discretion, precision, and strong judgment in a university setting.

Ideal candidates will have 4+ years in higher education, experience supporting senior faculty, and familiarity with committee-driven processes and academic calendars. On-site, Monday–Friday, 9:00 AM–5:00 PM.

Qualifications

• 4+ years in a higher education environment.
• Experience supporting senior faculty/leadership with multi-party scheduling.
• Familiarity with committee-driven work and academic processes.

Responsibilities

• Own complex calendar management (frequent changes, competing priorities, confidential meetings).
• Coordinate internal and external meetings with multiple stakeholders (faculty, staff, students, vendors, visiting speakers, committees).
• Draft and proofread professional communication; manage correspondence with discretion.
• Maintain organized documentation and systems (files, shared drives, databases/tools as applicable).

Skills

Calendar management

Discretion

Communication

Administrative support

Job description

ProPivotal in Cambridge, MA seeks an Executive Assistant / Senior Administrative Assistant to manage complex calendars and provide high-level administrative support to senior academic leadership on-site. This role requires discretion, precision, and strong judgment in a university setting.

Ideal candidates will have 4+ years in higher education, experience supporting senior faculty, and familiarity with committee-driven processes and academic calendars. On-site, Monday–Friday, 9:00 AM–5:00 PM.