Executive Assistant to University Faculty ($30 - $38/hr)

ProPivotal; Cambridge (MA); On-site; USD 41,328 - 52,348; Full time

Job summary

ProPivotal is seeking an Executive Assistant to support a Professor of Finance and Faculty Director in Cambridge, MA. This on-site role handles calendar management, travel coordination, course administration, and event support.

Ideal candidates have 3+ years of senior-level calendar experience, proficiency in MS Outlook or Google Calendar, and polished communication skills suitable for a world-class academic setting. The schedule is Monday–Friday, with predictable hours.

Qualifications

• At least 3 years of experience managing complex executive calendars.
• Strong written and verbal communication with professional polish.
• Ability to coordinate priorities and manage conflicts for a high-visibility role.

Responsibilities

• Own the Professor/Director's calendar, coordinate priorities, and communicate to keep schedules on track.
• Coordinate travel logistics for domestic and international guests across semesters.
• Support course administration: assemble syllabi, course packets, and manage the class waitlist ahead of each semester.
• Provide event support for conferences, recurring meetings, and occasional after-hours workshops.

Skills

Calendar management

Discretion & communication

Tools

MS Outlook

Google Calendar

Job description

A rare seat just opened up inside one of the world's top-ranked graduate programs in Cambridge, MA. A long-tenured Executive Assistant to University Faculty is moving on -- and their replacement will step into a high-visibility role supporting a Faculty Director and Professor of Finance whose course consistently runs a waitlist. If you're a polished, proactive admin professional ready to grow your career inside a world-class academic environment, this one is worth a close look.

What makes this opportunity stand out:

• $30 - $38/hr based on experience -- strong pay for an admin role in higher ed
• Direct access to elite academic and business minds in a globally recognized institution
• A stable, long-term role with real professional development potential
• Monday - Friday, 9:30am - 6:00pm schedule with a consistent, predictable rhythm

What you\'ll be doing:

• Owning the Professor/Director's complex calendar -- coordinating priorities, managing conflicts, and staying in close communication to keep everything on track
• Coordinating travel logistics for domestic and international guests visiting throughout and between semesters
• Supporting course administration: assembling syllabi, course packets, and managing the class waitlist ahead of each semester
• Providing event support for 1 - 2 conferences per year, recurring meetings, and occasional after-hours student workshops

What we\'re looking for:

• At least 3 years of experience managing complex executive or senior-level calendars
• Strong proficiency in MS Outlook or Google Calendar
• Professional polish and communication skills that fit naturally in a world-leading academic setting

This role is on-site in Cambridge, MA and available immediately. If you\'re ready to bring your administrative expertise to an environment that will genuinely challenge and reward you, apply now -- interviews are moving quickly.