On-Campus Senior Administrative Assistant — High-Impact Support

ProPivotal; Cambridge (MA); On-site; USD 37,195 - 48,216; Full time

Benefits offered by this job

free classes

wellness programs

speaker events

Job summary

ProPivotal in Cambridge, MA is seeking a Senior Administrative Assistant to support a high-profile faculty member in a world-class business school. You will manage a dynamic calendar, coordinate travel and events, and ensure smooth day-to-day operations in a fast-paced academic environment.

Qualifications include 3+ years of administrative experience with calendar expertise, proficiency in Google Calendar, Outlook, Zoom, and Asana.

Qualifications

• 3+ years of administrative experience with calendar management in a professional setting.
• Strong organizational skills and ability to work with a structured manager.
• Proficient in Google Calendar, Outlook, Zoom, and Asana (or similar PM tools).

Responsibilities

• Own a dynamic calendar and serve as the point person for real-time scheduling adjustments.
• Support a popular graduate-level course and manage waitlists, syllabi, and course materials.
• Coordinate travel, catering, and on-site logistics for guest speakers, workshops, and student events.
• Keep workflows organized using tools like Asana, Zoom, Google Calendar, and Outlook.

Skills

Calendar management

Administrative support

Effective communication

Tools

Google Calendar

Outlook

Zoom

Asana

Job description

ProPivotal in Cambridge, MA is seeking a Senior Administrative Assistant to support a high-profile faculty member in a world-class business school. You will manage a dynamic calendar, coordinate travel and events, and ensure smooth day-to-day operations in a fast-paced academic environment.

Qualifications include 3+ years of administrative experience with calendar expertise, proficiency in Google Calendar, Outlook, Zoom, and Asana.