Academic Administrative Executive

ProPivotal; Cambridge (MA); On-site; USD 44,083 - 60,614; Full time

Job summary

ProPivotal in Cambridge, MA is seeking an Academic Administrative Executive to support world-class faculty in a leading graduate program. This pivotal role involves calendar management, travel arrangements, and ensuring smooth daily operations within a prestigious academic environment.

You will work closely with senior academic leaders, coordinate visits from out-of-town guests, and maintain impeccable organizational standards in a fast-paced, high-profile setting.

Qualifications

• Minimum of 4 years of experience managing complex, senior-level or executive calendars.
• Proficiency in MS Outlook or Google Calendar for coordinating busy schedules.
• Strong organizational and multitasking skills.
• Excellent communication and professionalism.
• Experience with travel arrangements and coordinating visits from out-of-town guests.
• Ability to work on-site in Cambridge, MA.

Skills

Calendar management

Outlook/Google Calendar

Organizational skills

Communication

Travel arrangements

On-site Cambridge, MA

Education

Higher education administration experience

Job description

Join a prestigious academic environment as an Academic Administrative Executive and play a pivotal role in supporting world-class faculty at a leading graduate program in Cambridge, MA. This rare opportunity offers hands-on experience within an esteemed institution, working closely with influential academic leaders and contributing to the seamless operation of a renowned department. If you're a proactive, detail-oriented professional with a passion for academia and exceptional organizational skills, this is your chance to elevate your career in a dynamic and enriching setting.The position offers a pay rate of $38.00 per hour.

Required Skills

• Minimum of 4years of experience managing complex, senior-level or executive calendars
• Proficiency in MS Outlook or Google Calendar for coordinating busy schedules
• Strong organizational and multitasking skills
• Excellent communication and professionalism
• Experience with travel arrangements and coordinating visits from out-of-town guests
• Ability to work on-site in Cambridge, MA

Nice to Have Skills

• Familiarity with university course support, including syllabus and packet preparation
• Experience coordinating academic events, conferences, and student workshops
• Adaptability to working in fast-paced, high-profile educational environments

Preferred Education and Experience

• Prior administrative experience in higher education or elite academic institutions preferred
• Background supporting faculty or senior academic staff is considered an asset