Sr. Administrative Assistant to Professor/Director

ProPivotal; Cambridge (MA); On-site; USD 49,731 - 52,348; Full time

Job summary

ProPivotal in Cambridge, MA is offering a rewarding opportunity as a Senior Administrative Assistant. You'll support a distinguished Professor and Director of Finance, managing complex schedules and contributing to a dynamic academic environment.

This role demands at least 3 years of experience in calendar management and provides opportunities for professional growth. The estimated pay is between $36.10 and $38.00 per hour, with responsibilities including event organization and course support.

Qualifications

• At least 3 years of experience managing senior/executive calendars.
• Proficient in MS Outlook or Google Calendar for complex scheduling.
• Capable of working on-site in Cambridge immediately.

Responsibilities

• Manage and synchronize the Professor’s complex calendar.
• Support course administration and handle waitlist management.
• Assist in organizing university events and conferences.

Skills

Calendar management

Communication skills

Travel arrangements coordination

Tools

MS Outlook

Google Calendar

Job description

Overview

This is a rewarding opportunity to join a leading educational institution as a Senior Administrative Assistant supporting a distinguished Professor and Director of Finance. Located in Cambridge, MA, this role offers professional development within a world-class environment. The estimated pay range is $36.10-$38.00 per hour.

Shift

• Monday to Friday, 9:30 AM – 6:00 PM
• This position requires on-site work in Cambridge, MA

Why This Job Is Awesome / Your Impact

• Gain exposure to a top-ranked, international graduate program and influential business minds
• Support a busy faculty member managing complex schedules and university events
• Contribute to a dynamic academic environment that fosters professional growth
• Participate in events such as conferences, meetings, and student workshops, some after hours

Who You Are

• At least 3 years of experience managing senior/executive calendars
• Proficient in MS Outlook or Google Calendar for complex scheduling
• Experienced with coordinating travel arrangements for international and domestic guests
• Highly professional with excellent communication skills
• Capable of working on-site in Cambridge immediately

Responsibilities

• Manage and synchronize the Professor’s complex calendar, prioritizing engagements
• Support course administration, including assembling syllabi and course materials
• Handle waitlist management for upcoming semesters
• Assist in organizing university events, conferences, meetings, and student workshops

Credentials

• None required

Required Experience and Skills

• Minimum of 3 years supporting senior-level or executive calendar management
• Strong proficiency in MS Outlook or Google Calendar
• Experience coordinating travel arrangements
• Ability to work on-site in Cambridge, MA on an immediate basis

Preferred Skills & Experience

• Exceptional organization and professionalism
• Adaptability to a professional academic culture