Senior Executive Admin & Community Operations Coordinator

Ajcunet; Los Angeles (CA); On-site; USD 37,000 - 46,000; Full time

Job summary

LMU Loyola Marymount University seeks an Administrative Coordinator to support the Rector’s Office and Jesuit Community. The role coordinates calendars, meetings, events, communications, and administrative systems to ensure smooth operations and effective engagement with university partners and external stakeholders.

Under supervision, you will manage facilities, onboarding, and community activities, supervise student staff, and assist with special projects, maintaining confidentiality and high

Qualifications

• Bachelor’s degree in Communications or related field, or equivalent experience.
• Minimum 4 years of administrative experience.
• Strong background in corporate communications and administrative operations.
• Excellent written and oral communication skills.
• Highly organized with strong time-management abilities.
• Proactive self-starter with attention to detail.
• Ability to work independently and as part of a team.
• Discretion and ability to maintain confidentiality.
• Strong computer skills, preferably Microsoft Office Suite.

Responsibilities

• Provide senior-level administrative support to the Rector for priorities, communications, and meetings.
• Manage Rector’s calendar and coordinate scheduling and logistics.
• Prepare materials for meetings and coordinate follow-up activities.
• Draft and coordinate communications with University leadership and stakeholders.
• Maintain records and expense reports; provide financial support as needed.
• Coordinate special projects and represent the Rector’s Office with stakeholders.
• Supervise student employees and coordinate their timesheets.

Skills

Communication skills

Organizational skills

Time management

Discretion confidentiality

Independent work

Education

Bachelor’s degree in Communications or related field

Tools

Microsoft Office Suite

Job description

LMU Loyola Marymount University seeks an Administrative Coordinator to support the Rector’s Office and Jesuit Community. The role coordinates calendars, meetings, events, communications, and administrative systems to ensure smooth operations and effective engagement with university partners and external stakeholders.

Under supervision, you will manage facilities, onboarding, and community activities, supervise student staff, and assist with special projects, maintaining confidentiality and high