Senior Admin, Faculty Services & Operations

Loyola Marymount University; Town of Lewisboro (NY); On-site; USD 37,000 - 46,000; Full time

Job summary

LMU School of Film and Television (SFTV) in Los Angeles seeks a Senior Administrative Coordinator, Faculty Services to support department chairs. You will manage communications, agendas, minutes, and onboarding, while maintaining department records and coordinating on scheduling, travel, and vendors.

The role requires at least a bachelor’s degree and 4+ years of advanced administrative experience in higher education, with strong skills in Excel, Workday, and communications.

Qualifications

• Typically a bachelor’s degree or equivalent experience. Incumbent will be expected to continue upgrading knowledge, skills, and abilities needed to keep abreast of regulation/policy changes.
• Minimum of 4 years of advanced administrative, secretarial, and/or clerical experience, preferably in higher education support roles.
• Knowledge of academic policies, university processes, systems and platforms.
• Intermediate understanding of purchasing and finance principles is strongly preferred.
• Proficiency in office software applications (e.g., Microsoft Office Suite, Teams, Zoom, etc.) and ability to learn and adapt to internal systems quickly. Experience with Workday strongly preferred.
• Proficiency with graphic design software (Canva, Adobe Creative Cloud etc.) is a plus.
• Excellent organizational skills, with meticulous attention to detail and the ability to manage deadlines and simultaneous projects.
• Excellent editing and proofreading skills.
• Ability to follow organizational structure and defined processes.
• Excellent written and verbal communication skills.
• Strong interpersonal communication skills and ability to interact professionally with faculty, staff, and university leadership.

Responsibilities

• Provide administrative support to department chairs and co-chairs in departmental operations.
• Manage all resources and operations necessary to support the daily functioning of the department.
• Compile and organize information to support department chairs in evaluating priorities and identifying gaps related to course scheduling.
• Collect, maintain, and organize records and submissions, including syllabi, course availability, and surveys.
• Support assessment efforts by collecting departmental data and coordinating related logistics.
• Assist in tracking academic equipment requests and other capital related requests.
• Plan, coordinate, and schedule department meetings, events, screenings, and co-curricular programs.
• Prepare agendas, checklists, and run-of-show documents for meetings and events.
• Arrange meetings and event logistics, including catering and on-site support.
• Serve as primary contact for guests and speakers.
• Advertise and promote events through university platforms; manage invitations and RSVPs.
• Manage budget of the Department/Program and monitor spending.

Skills

Administrative coordination

Communication skills

Organization skills

Discretion/confidentiality

Teamwork

Problem solving

Editing/proofreading

Education

Bachelor's degree or equivalent

Tools

Workday

Microsoft Office Suite

Adobe Creative Cloud

Canva

Teams

Zoom

Job description

LMU School of Film and Television (SFTV) in Los Angeles seeks a Senior Administrative Coordinator, Faculty Services to support department chairs. You will manage communications, agendas, minutes, and onboarding, while maintaining department records and coordinating on scheduling, travel, and vendors.

The role requires at least a bachelor’s degree and 4+ years of advanced administrative experience in higher education, with strong skills in Excel, Workday, and communications.