Onsite Administrative Coordinator, Financial Aid

Loyola Marymount University; Los Angeles (CA); On-site; USD 32,000 - 40,000; Full time

Job summary

Loyola Marymount University in Los Angeles is seeking an experienced administrative professional to support the Assistant Vice Provost for Financial Aid. This onsite role handles data entry, document processing, meeting coordination, travel arrangements, and budget tracking with accuracy and discretion.

Responsibilities include managing complex schedules, preparing reports, maintaining records in Banner and related systems, and ensuring timely communication across the department.

Qualifications

• High school diploma or equivalent required.
• Bachelor’s degree preferred.
• Experience in a complex office environment.
• Knowledge of financial aid policies is preferred.
• Ability to perform complex and concurrent tasks.
• Exemplary communication skills with executive summaries.
• Proficiency with office technology and processes.

Responsibilities

• Provide administrative support to the Assistant Vice Provost for Financial Aid and related units.
• Handle data entry, drafting correspondence, scheduling, and meeting minutes.
• Coordinate meetings, travel itineraries and recruitment trips.
• Prepare reports, maintain confidential records and budgets.
• Maintain and distribute emergency contact lists and office supplies.
• Operate and troubleshoot office equipment and coordinate IT/facilities requests.
• Ensure accurate recordkeeping in Banner and related systems.
• Serve as liaison to staff and respond to inquiries appropriately.

Skills

Customer service

Administrative support

Office management

Confidentiality

Multitasking

Communication

Grammar & spelling

Microsoft Office

Education

High school diploma or equivalent

Bachelor’s degree preferred

Tools

Microsoft Office

Job description

Loyola Marymount University in Los Angeles is seeking an experienced administrative professional to support the Assistant Vice Provost for Financial Aid. This onsite role handles data entry, document processing, meeting coordination, travel arrangements, and budget tracking with accuracy and discretion.

Responsibilities include managing complex schedules, preparing reports, maintaining records in Banner and related systems, and ensuring timely communication across the department.