Dean’s Office Executive Assistant – Faculty & Operations

Loyola Marymount University; United States; On-site; USD 42,000 - 52,000; Full time

Job summary

Loyola Marymount University seeks an Executive Assistant to the Dean of the School of Film & Television. This role provides high-level administrative support, manages the Dean's calendar and priorities, and coordinates faculty personnel processes in a fast-paced academic environment.

Responsibilities include supervising student staff, preparing briefing materials, and overseeing office operations, events, and budgets. Strong judgment, discretion, and cross-functional collaboration are essential.

Qualifications

• Bachelor's degree or equivalent experience in a related field.
• Minimum of 6 years of executive-level support in a complex, high-level executive office.
• Experience with Workday or similar enterprise systems.
• Exceptional written, verbal, and interpersonal communication with discretion.
• Experience coordinating faculty processes and HR-related actions.

Responsibilities

• Provide high-level executive support to the Dean, manage calendar, meetings, travel, and events.
• Coordinate faculty lifecycle activities: recruitment, appointments, promotions, tenure, and other actions; liaise with HR and Provost offices.
• Oversee Dean's Office operations and supervise student workers; handle budgeting, invoices, and reports; support special projects.

Skills

Calendar management

Executive support

Scheduling meetings

Workday

HR processes

Budgeting

Budget reports

Education

Bachelor's degree or equivalent experience

Tools

Workday

Microsoft Office

Teams

Zoom

Job description

Loyola Marymount University seeks an Executive Assistant to the Dean of the School of Film & Television. This role provides high-level administrative support, manages the Dean's calendar and priorities, and coordinates faculty personnel processes in a fast-paced academic environment.

Responsibilities include supervising student staff, preparing briefing materials, and overseeing office operations, events, and budgets. Strong judgment, discretion, and cross-functional collaboration are essential.