Senior Facility Planner

Collabera; North Chicago (IL); Hybrid; USD 55,000 - 62,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Life insurance

Long-term disability insurance

Short-term disability insurance

Paid parking/public transportation

Paid time off

Job summary

Collabera is seeking an experienced Facility Planner to support corporate space planning, occupancy management, and workplace optimization initiatives in Illinois. You will analyze headcount projections and space utilization to inform future space needs.

You will collaborate with business stakeholders and senior leadership, prepare reports and presentations, and coordinate space requests, relocations, and seating arrangements across multiple locations.

Qualifications

• 8+ years in facility planning, occupancy planning, or related.
• Bachelor's degree in a related field.
• Strong MS Excel and PowerPoint skills.
• Experience with data gathering, analysis, and reporting.

Responsibilities

• Engage with stakeholders to understand current and future space requirements.
• Gather and analyze headcount projections, occupancy data, and space utilization information.
• Review and coordinate space requests, seating requirements, and relocations.
• Maintain space information in facility management systems.
• Extract reports using facility management systems and Power BI.
• Analyze data with MS Excel and prepare reports for leadership.
• Collaborate with facility designers and project managers on planning requirements.
• Support facility visits and planning across locations.

Skills

Stakeholder management

MS Excel

PowerPoint

Data reporting

Communication

Education

Bachelor's degree in Facility Management/Architecture/Engineering/PM/Business Administration

Tools

Planon CAFM

Power BI

QuickBase

Job description

Pay Range: $40 to $45 an hour.

Job Mode: Hybrid (Onsite Tue-Wed-Thur; Remote Mon & Fri)

Duration: 6 Months Contract, with potential extension based on performance and business

Job Summary:

We are seeking an experienced Facility Planner to support corporate space planning, occupancy management, and workplace optimization initiatives. The role involves evaluating current and future space requirements, analyzing headcount projections, and coordinating space utilization strategies. The individual will collaborate with business stakeholders and senior leadership to understand evolving business needs and support effective facility planning. Strong analytical, communication, presentation, and stakeholder management skills are essential.

Key Responsibilities:

• Engage with business stakeholders to understand current and future space requirements.
• Gather and analyze headcount projections, occupancy data, and space utilization information.
• Review and coordinate space requests, seating requirements, and employee relocation requests.
• Maintain accurate space related information within facility management systems.
• Extract reports using facility management systems and Power BI.
• Analyze and manipulate data using MS Excel.
• Prepare reports and presentations for business stakeholders and senior leadership.
• Collaborate with facility designers and project managers on space planning requirements.
• Support facility visits and space planning initiatives across multiple locations.

Required Qualifications:

• Bachelor's degree in Facility Management, Architecture, Engineering, Project Management, Business Administration, or a related field.
• 8 or more years of experience in facility planning, occupancy planning, space planning, workplace planning, or corporate real estate facilities.
• Understanding of building codes, space requirements, and facility planning standards.
• Strong stakeholder management and relationship building skills, including experience interacting with senior leadership.
• Excellent communication, presentation, and professional presence.
• Strong MS Excel and PowerPoint skills.
• Experience gathering, analyzing, extracting, and manipulating data for reporting.
• Familiarity with CAFM or similar space management systems.Understanding of headcount projections, occupancy planning, and space utilization.
• Willingness to work onsite Tuesday through Thursday and travel at least 20 percent locally and domestically.
• Valid driver's license and acceptable Motor Vehicle Record.

Preferred Qualifications:

• Experience with Planon CAFM or other facility management systems.
• Experience with Power BI and QuickBase.
• Background in pharmaceutical facilities, corporate real estate, commercial facilities, architecture, or workplace planning.
• Experience supporting large scale facility or workplace planning initiatives.

Benefits:

• The Company offers the following benefits for this position, subject to applicable eligibility requirements: medical insurance, dental insurance, vision insurance, 401(k) retirement plan, life insurance, long-term disability insurance, short-term disability insurance, paid parking/public transportation, (paid time , paid sick and safe time , hours of paid vacation time, weeks of paid parental leave, paid holidays annually - AS Applicable)