Occupancy Planner

Insight Global; North Chicago (IL); Hybrid; USD 68,880 - 82,656; Full time

Job summary

A leading staffing agency is looking for a Senior Occupancy Planner for a hybrid role in North Chicago. This position covers strategic occupancy planning within a technology environment. The successful candidate will coordinate with corporate teams, manage occupancy plans, and must possess advanced Excel skills and excellent communication abilities. Ideal for someone with a Bachelor's degree in a related field and a mid-senior level of experience.

Qualifications

• Must be proactive, capable of working independently with strong time management.
• Demonstrated ability to develop solutions with stakeholders.
• Strong attention to detail, especially with numbers and spatial planning.

Responsibilities

• Foster relationships between Corporate Real Estate and other teams.
• Manage the development of occupancy plans and sequence moves.
• Prepare and present space utilization data and reports.

Skills

Advanced Microsoft Excel skills

Excellent communication skills

Ability to lead through influence

Expert-level data analytical skills

Education

Bachelor’s Degree in Real Estate, Finance, Architecture, Design, Construction Management, or related field

Tools

Microsoft Office Suite

CAFM/IWMS software

PowerPoint presentations

Job description

Overview

Senior Occupancy Planner role on a 6 Month Contract To Hire basis. Hybrid work arrangement: 3x per week in North Chicago. Pay: $50-60/hr. This job involves providing strategic occupancy planning expertise to develop scenario and occupancy plans for the client’s portfolio in a designated region.

Responsibilities

• Foster critical relationships between Corporate Real Estate, Business Unit leadership, Corporate Finance, project management, move coordination and facility management teams, and other occupancy planning team members to review and resolve planning forecast requirements, headcount forecasts, top-down projections, move plans, and portfolio strategy development.
• Manage the development of occupancy plans, sequence group-level and individual moves, resolve planning issues identified during client planning sessions, and ensure alignment with corporate guidelines. Model, educate, and enforce space policies, notify clients of requested exceptions, and assist in developing site-specific Planning Strategies with Senior Leadership.
• Serve as a Subject Matter Expert in the client’s workplace program and use data to drive solutions that increase productivity. Demonstrate leadership in the Occupancy Planning and account team, with strong client relationship management and strategic thinking.
• Prepare and present space utilization data and reports, identify space requirements, and update project status reports on actual versus projected seat demand at the building level. Reconcile discrepancies between top-down projections and client data as needed.

What you will need

Proactive and able to work independently, multi-task, and manage time to meet deadlines. Proactive and innovative in developing solutions with stakeholders and driving implementation.

Tech-savvy with advanced Microsoft Excel skills (pivot tables, vlookups, cell calculations) and proficiency with Microsoft Office Suite. Experience consolidating data and floor plans into PowerPoint presentations. Experience with CAFM/IWMS software is highly valuable.

Excellent written and spoken communication skills with the ability to interact with executive-level clients. Ability to work as part of a diverse, supportive, and talented team.

Thinking strategically, willingness to adapt to change, and a strong appetite for learning and meeting deadlines.

Qualifications

• Ability to lead through influence
• Expert-level data analytical skills with the ability to articulate stories through data
• Attention to detail and accuracy – particularly with numbers and spatial planning
• Highly organized with demonstrated performance in project budgeting and scheduling
• Working knowledge of occupancy utilization, office design principles and trends (e.g., mobile or collaborative workplaces) is preferred
• Bachelor’s Degree in Real Estate, Finance, Architecture, Design, Construction Management, or related field is preferred

Seniority level

• Mid-Senior level

Employment type

• Contract

Industries

• Technology, Information and Media