Facilities and Occupancy Planner

Virtual Company; Fridley, North Chicago (MN, IL); Hybrid; USD 66,000 - 70,000; Full time

Job summary

The Fountain Group is seeking an experienced Facilities and Occupancy Planner for Lake County, IL. The role focuses on occupancy forecasting, data-driven space optimization, and collaboration with leadership to improve facility efficiency.

Hybrid onsite schedule is required, with strong emphasis on data analysis and stakeholder communication. The ideal candidate will have a background in facility management, proficient Excel/PowerPoint capabilities, and experience with CAFM systems like Planon,

Qualifications

• Bachelor's degree in Facility Management, Architecture, Project Management, or related field.
• 5+ years of space planning or facility management experience.
• Experience with CAFM systems; Planon strongly preferred.
• Knowledge of building codes, ADA, safety regulations, and space requirements.
• Advanced Excel and strong PowerPoint skills.
• Excellent communication and presentation skills, including experience presenting to senior leadership.
• Power BI and QuickBase experience are a plus.

Responsibilities

• Gather and analyze occupancy, headcount, and space utilization data.
• Review space requests, employee moves, and facility requirements.
• Maintain facility documentation, reports, and space planning records.
• Prepare Excel analyses and PowerPoint presentations for senior leadership.
• Partner with business stakeholders, construction project managers, and designers.
• Use CAFM systems to manage space requests, pull reports, and maintain data accuracy.
• Support facility planning strategies and space optimization initiatives.

Skills

Space planning

Facility management

Data analysis

Presentation skills

Excel

PowerPoint

Education

Bachelor's degree in Facility Management, Architecture, Project Management, or related field

Tools

Planon

Power BI

QuickBase

Job description

Facilities and Occupancy Planner - Lake County, IL

Pay: $48-$51/hr
Duration: 6-month contract
Location: Lake County, IL
Schedule: Hybrid - onsite Tuesday-Thursday

Position Overview:

This role supports corporate facility planning and space management initiatives. You will partner with business leaders to evaluate occupancy needs, forecast headcount, analyze space utilization, and recommend solutions to optimize facility space. This is a people-focused, analytical role involving stakeholder communication, data analysis, and presentations to senior leadership.

Main Responsibilities:

• Gather and analyze occupancy, headcount, and space utilization data.




• Review space requests, employee moves, and facility requirements.




• Maintain facility documentation, reports, and space planning records.




• Prepare Excel analyses and PowerPoint presentations for senior leadership.




• Partner with business stakeholders, construction project managers, and designers.




• Use CAFM systems to manage space requests, pull reports, and maintain data accuracy.




• Support facility planning strategies and space optimization initiatives.

Qualifications:

• Bachelor's degree in Facility Management, Architecture, Project Management, or related field.




• 5+ years of space planning or facility management experience.




• Experience with CAFM systems; Planon strongly preferred.




• Knowledge of building codes, ADA, safety regulations, and space requirements.




• Advanced Excel and strong PowerPoint skills.




• Excellent communication and presentation skills, including experience presenting to senior leadership.




• Power BI and QuickBase experience are a plus.




• Ability to travel between Lake County facilities as needed.