SENIOR FACILITIES PROJECT MANAGER

Esfm USA; Mahwah (NJ); On-site; USD 121,000 - 155,000; Full time

Job summary

An established industry player is seeking a Senior Facilities Project Manager to oversee large-scale utility and infrastructure projects. This dynamic role involves managing vendor activities, ensuring compliance with safety and regulatory standards, and collaborating with internal teams to deliver projects on time and within budget. The ideal candidate will have a strong background in facilities management, with proven experience in project management, vendor oversight, and budget control. Join a forward-thinking company that values innovation and excellence in creating safe and sustainable environments for its clients.

Qualifications

• 5+ years of experience in facilities management and project execution.
• Strong knowledge of building systems: HVAC, electrical, plumbing.

Responsibilities

• Oversee vendor activities for utility and infrastructure upgrades.
• Plan and execute large-scale projects, ensuring compliance and safety.

Skills

Vendor Management

Project Management

Problem-Solving

Communication Skills

Attention to Detail

Education

Bachelor’s degree in Facilities Management

Mechanical Engineering

Tools

Microsoft Office Suite

MS Projects

Excel

Power Point

Job description

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ESFM

Position Title: SENIOR FACILITIES PROJECT MANAGER

Reports To:

Salary: $121,500 - $155,000

Pay Grade: 14

Other Forms of Compensation: Bonus

ESFM is the corporate Integrated Facilities Management (IFM) division of Compass Group USA and a Keystone member of the International WELL Building Institute (IWBI).

Rooted in hospitality, ESFM elevates the workplace experience as the single source of innovative FM solutions that ensure a safe, healthy, and sustainable environment. ESFM’s clients include many household names from Life Science, Technology, Oil & Gas and Manufacturing markets.

In 2020, ESFM (formerly Eurest Services) won the George Graves Award for Facility Management Achievement from the International Facilities Management Association (IFMA).

Job Summary

The Senior Facilities Project Manager is responsible for the management of the utility and infrastructure portion of manufacturing projects. This includes management of vendors, building systems, construction, and utility infrastructure upgrades. This role focuses on overseeing large-scale utility/infrastructure and construction projects, such as roof replacements, manufacturing equipment moves/landings, and building upgrades. The Facilities Project Manager collaborates with internal teams and external contractors to ensure projects are delivered on time, within budget, according to specifications, and most importantly, safely.

Key Responsibilities

1. Vendor Management: Oversee and coordinate vendor activities needed for project executions, including vendor trades assigned to complete utility and infrastructure upgrades, equipment riggers, crane operators, and construction. Perform safety walkthroughs, assessments, develop safety mitigation actions, and complete contractor briefings prior to starting the work. Ensure vendor compliance with company policies.
2. Issue Resolution: Lead troubleshooting and resolution of project-related issues, particularly HVAC systems, electrical, plumbing, and utility infrastructure malfunctions and urgent building repairs.
3. Project Management: Plan, execute, and oversee large-scale utility and infrastructure projects. Project management experience in manufacturing is a must.
4. Budget & Financial Oversight: Develop project budgets, track expenses, and manage vendor invoices, ensuring financial compliance.
5. Purchasing and Orders: Use online/digital systems to facilitate the preparation and processing of project purchase orders, ensuring compliance with company policies and budget constraints.
6. Documentation & Reporting: Maintain accurate records of project activities, vendor contracts, project milestones, and system performance metrics.
7. Compliance & Safety: Ensure all facility activities comply with relevant safety, regulatory, and environmental standards.
8. Cross-Functional Collaboration: Work closely with internal teams to align facility upgrades with project needs and timelines.
9. Contract Negotiation: Assist in negotiating vendor contracts, service agreements, and warranties to optimize service quality and cost savings.

Requirements

12-month contract

• Education: Bachelor’s degree in Facilities Management, Mechanical Engineering, or a related field required. Equivalent experience may be considered.
• Experience: 5+ years of experience in facilities management, vendor management, and project execution, including large-scale maintenance projects. 2+ years of PM experience.
• Technical Skills: Strong knowledge of building systems such as HVAC, electrical, plumbing, and utility infrastructure.
• Project Management: Experience managing projects from initiation to completion, including budgeting, scheduling, and issue resolution.
• Vendor Management: Proven experience managing service providers, contractors, and teams across different trades.
• Budget Management: Ability to manage and track project budgets, including contract negotiations and cost control.
• Software Proficiency: Proficiency in Microsoft Office Suite, MS Projects, Excel, Power Point, and project management tools.
• Communication Skills: Strong verbal and written communication skills, including experience working with cross-functional teams and vendors.
• Problem-Solving & Decision-Making: Ability to quickly identify issues, develop solutions, and implement corrective actions.
• Attention to Detail: Strong attention to detail in managing project milestones, facility records, and vendor contracts.

Apply to ESFM Services today!

ESFM is a member of Compass Group USA

Compass Group is an equal opportunity employer.

Applications are accepted on an ongoing basis.

Eurest services maintains a drug-free workplace.