Senior Facilities Coordinator

Cushman Wakefield Multifamily; New York (NY); On-site; USD 60,000 - 80,000; Full time

Job summary

Cushman Wakefield Multifamily is seeking a Senior Facilities Coordinator to manage daily operations and vendor relations at client sites. This role requires strong problem-solving skills and the ability to maintain a safe and efficient environment. The ideal candidate will have experience in facilities management and will work closely with internal teams to ensure operational success.

Benefits

Health insurance

Vision insurance

Dental insurance

Flexible spending accounts

Retirement plans

Paid time off

Qualifications

• Experience in facilities management or related field.
• Ability to work autonomously and manage priorities effectively.
• Strong judgment and problem-solving skills.

Responsibilities

• Oversee day-to-day operations and maintenance of facilities.
• Coordinate with vendors and manage relationships.
• Assist in budget planning and monitor expenses.

Skills

Problem Solving

Communication

Time Management

Job description

Job Title

Senior Facilities Coordinator

Job Description Summary

The Senior Facilities Coordinator plays a vital role in the facilities management team, overseeing the day-to-day operations, maintenance, and enhancements of the client’s site facilities. This position ensures that facilities adhere to operational performance standards, comply with regulations, and create a safe, efficient, and welcoming environment for clients and occupants. Serving as the main point of contact for service vendors, the Senior Facilities Coordinator collaborates closely with the building General Manager, Facilities Manager, and internal teams, contributing to the overall success of the facilities management program.

Job Responsibilities

On-Site Presence

• Maintain a consistent and professional on-site presence to oversee facility operations, address immediate maintenance needs, and ensure the smooth functioning of the workplace environment.
• Work autonomously, manage priorities effectively, and take initiative in daily tasks, maintaining professionalism and accountability.
• Perform job responsibilities with minimal supervision, exercising sound judgment and problem-solving skills in dynamic environments.

Facility Management Duties

• Coordinate with the Facilities Manager to ensure efficient operation of the facility while maintaining safety and compliance.
• Provide general facility management services, monitor office/facility conditions, address client inquiries, and ensure timely resolution of issues.
• Respond to facility inquiries and grievances, assess problems, and coordinate with outside contractors for repairs and maintenance.
• Follow safety protocols, communicate with contractors and clients, and assist with site inspections.
• Schedule and document maintenance activities, communicate with the engineering team, and update the Facilities Manager on project status.
• Act as the primary contact for client inquiries and escalations regarding facilities management.
• Develop and maintain relationships with stakeholders, provide regular reports, and support facility improvement projects.
• Collaborate with cross-functional teams to ensure project success, track project timelines, and manage budgets.

Vendor Management

• Ensure vendor compliance with policies and standards.
• Create and assign work orders, verify invoices, and manage relationships with vendors and contractors.

Financial Management

• Assist in budget planning, monitor expenses, and identify cost-saving opportunities.

Ticket and Supply Management

• Manage facility-related tickets efficiently and maintain proper documentation.
• Order and manage supplies, ensuring compliance with procurement policies.

Benefits and Compensation

Cushman & Wakefield offers a comprehensive benefits package including health, vision, dental insurance, flexible spending accounts, retirement plans, and paid time off. The salary range for this position is $28.61 - $33.66 per hour, depending on experience and location. The company is an Equal Opportunity Employer and provides accommodations for applicants with disabilities upon request.