Receptionist & Facilities Assistant

Scotiabank; New York (NY); On-site; USD 50,000 - 85,000; Full time

Job summary

Join a leading bank's Facilities team in New York, contributing to a high-performing culture. This role involves managing communications, coordinating events, and ensuring a welcoming environment. Ideal for someone with excellent interpersonal skills and a customer service ethic.

Benefits

Flexible benefit programs

Qualifications

• Ability to manage multiple projects and work assignments.
• Excellent communication skills, including writing and speaking.

Responsibilities

• Operate multi-line telephone system to answer calls and direct them.
• Assist with coordinating details for events such as conferences.
• Maintain orderly and tidy receptionist area and conference rooms.

Skills

Communication

Interpersonal Skills

Customer Service

Event Coordination

Job description

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Requisition ID: 225483

Salary Range:50.600,00-84.200,00

Please note that the Salary Range shown is a guideline only. Salary offered may vary based on factors, including, but not limited to, the successful candidate’s relevant knowledge, skills, and experience.

Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.

Global Banking and Markets

Global Banking and Markets (GBM) is a leading Canadian Capital Markets and Investment Banking business with a growing platform in the US and Latin America, operating globally for over 100 years. Scotiabank’s strong U.S. presence provides our clients an important bridge to this key global market for trade and investment flows across the Americas and the world.

Global Banking & Markets provides a full range of investment banking, credit and risk management products and services relevant to the financing and strategic development needs of our clients. Our products include debt and equity financing, mergers & acquisitions, corporate banking, institutional equity sales, trading and research, fixed income products, derivatives, energy, foreign exchange and precious & metals. We also cross-sell the full range of wholesale products and services offered by the Scotiabank Group.

Be part of an innovative, Global Capital Markets and Investment Banking business with a unique geographic footprint that puts capital to work for our clients across industries! We work together to drive ambition for every future!

Purpose

Contributes to the overall success of the Facilities team in New York, ensuring specific individual goals, plans, initiatives are executed / delivered in support of the team's business strategies and objectives. Ensures all activities conducted are in compliance with governing regulations, internal policies and procedures.

What You’ll Do

Operate multi-line telephone system to answer incoming telephone calls and direct calls to appropriate employee or department.

Respond to caller/visitor inquiries by providing general information in a timely, professional, and courteous manner.

Greet on-site visitors and announce visitors to appropriate employee.

Schedule meetings and conference rooms.

Monitor visitor access.

Maintain orderly and tidy receptionist area and 23rd floor conference rooms.

Maintain preventative schedule for all AV equipment with IT.

Preform Sundry duties as assigned.

Events Coordinator Responsibilities

Assist with coordinating details for events such as conferences, business meetings, internal and external Scotiabank events.

Assist with booking and organizing event space, arranging food/beverages/appropriate decor, ordering supplies, coordinating logistics and ensuring details of event operate smoothly and efficiently.

Assist in efforts to publicize the event to employees.

Assist with coordinating event invitations and manage RSVP list.

Manage and process business card orders for new hires and existing colleagues.

Manage and process expense reports, including obtaining approvals and submission to Finance.

Generate and process purchase orders (POs), including obtaining approvals and submitting invoices.

Oversee the monthly OpCo updates, ensuring timely data submission from all team members, and maintaining clarity, conciseness, and visual neatness in presentation slides.

What You’ll Bring

Excellent communication skills, including writing and speaking.

Ability to manage multiple projects and work assignments.

Excellent interpersonal skills both in person and by phone, with high professionalism.

Ability to coordinate events with little supervision.

Exceptional customer service ethic and high expectations for quality.

Interested?

If your experience is closely related but doesn’t align perfectly with every qualification, we do encourage you to apply - you might be the right candidate for this or other roles at Scotiabank!

At Scotiabank, every employee is empowered to reach their fullest potential, respected for who they are and, embraced for their differences. That’s why we work to grow and diversify talent and engage employees in a performance-oriented culture.

What's in it for you?

Scotiabank wants you to be able to bring your best self to work – and life, every day. With a focus on holistic well-being, our many flexible benefit programs are designed to help support your unique family, financial, physical, mental, and social health needs.

Location(s): United States : New York : New York City

Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.

At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know. If you require technical assistance, please click here . Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however, only those candidates who are selected for an interview will be contacted.