Facilities coordinator

CBRE; New York (NY); On-site; USD 60,000 - 65,000; Full time

Job summary

CBRE is seeking a Facilities Coordinator in New York City to manage facility tasks and work orders. The role involves collaboration with clients and vendors to ensure smooth operations, requiring strong communication and organizational skills. Candidates should have a high school diploma and up to 2 years of experience in a related field.

Benefits

Medical, dental, vision benefits

PTO

401k

Internal advancement opportunities

Competitive Pay

Qualifications

• Up to 2 years of job-related experience.
• Ability to follow basic work routines and standards.
• Strong organizational skills with an inquisitive mindset.

Responsibilities

• Work with landlords, tenants, and service providers.
• Acknowledge client inquiries and collect work orders.
• Monitor activities outside the building.

Skills

Communication

Organizational skills

Basic math skills

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

Facilities Coordinator - New York, NY


Job ID


220418


Posted


15-May-2025


Service line


GWS Segment


Role type


Full-time


Areas of Interest


Building Management, Customer Service, Facilities Management


Location(s)


Manhattan - New York - United States of America, New York - New York - United States of America, New York City - New York - United States of America


About the Role:

As a CBRE Facilities Coordinator, you will work with clients, vendors, and contractors to ensure that facility tasks and work orders are complete.


This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans.


What You’ll Do:


+ Work with landlords, tenants, and service providers to make sure they implement and recognize all procedures, policies, and reporting formats.

+ Acknowledge all client inquiries and collect work orders.

+ Collect information reports to find out performance and progress status.

+ File work orders, proposals, department files, and other paperwork submitted by vendors.

+ Monitor activities that happen outside the building, such as proper waste disposal and recycling.

+ Follow instructions, short correspondence, and memos and ask clarifying questions.

+ Respond to common inquiries or complaints from clients, co-workers, and supervisors.

+ Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.

+ Impact through clearly defined duties, methods, and tasks are described in detail.

+ Deliver own output by following defined procedures and processes under close supervision and guidance.


What You’ll Need:


+ High School Diploma or GED with up to 2 years of job-related experience.

+ Ability to follow basic work routines and standards in the application of work.

+ Communication skills to exchange straightforward information.

+ Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.

+ Strong organizational skills with an inquisitive mindset.

+ Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.


What you’ll need


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.


The requirements listed below are representative of the knowledge, skill, and/or ability required.


Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


High school diploma or general education degree (GED) required. Minimum of two years of related experience and/or training.


Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence.


Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor. Ability to effectively present information to an internal department and/or large groups of employees.


Requires basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages.


Ability to understand and carry out general instructions in standard situations. Ability to solve problems in standard situations. Requires basic analytical skills.


Basic skills with Microsoft Office Outlook. Physical requirements include stooping, standing, walking, climbing stairs and ladders and ability to lift and carry heavy loads of 50 lbs. or more.


Decisions made with general understanding of procedures and company policies to achieve set results and deadlines. Errors in judgment may cause short-term impact to co-workers and supervisor.


Why CBRE?


A culture of respect, integrity, service and excellence crafts our approach to every opportunity!


We are guided by the needs of the cities we inhabit, the communities we build and the world we thrive in!


+ Benefits start 1st of the month: Medical, dental, vision, PTO, 401k, etc.

+ Internal advancement available after 6 month mark

+ Competitive Pay


Disclaimers


+ Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future


CBRE carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The minimum salary for the Facilities Coordinator position is $60,000 annually and the maximum salary for the Facilities Coordinator position is $65,000 annually. The compensation that is offered to a successful candidate will depend on the candidate’s skills, qualifications, and experience. Successful candidates will also be eligible for a discretionary bonus based on CBRE’s applicable benefit program.


Equal Employment Opportunity: CBRE has a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.


Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at [e-mail] or via telephone at [phone] (U.S.) and [phone] (Canada).


CBRE GWS


CBRE Global Workplace Solutions (GWS) works with clients to make real estate a meaningful contributor to organizational productivity and performance. Our account management model is at the heart of our client-centric approach to delivering integrated real estate solutions. Each client is entrusted with a dedicated leader and is supported by regional and global resources, leveraging the industry's most robust platform. CBRE GWS delivers consistent, measurably superior outcomes for our clients at every stage of the lifecycle, and across industries and geographies.


Find out more (https://www.cbre.com/real-estate-services/directory/global-workplace-solutions)
CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)