Senior Facilities Coordinator

Intercontinental Exchange; Chicago (IL); On-site; USD 40,000 - 65,000; Full time

Job summary

Join a dynamic team at a forward-thinking organization where your attention to detail and organizational skills will shine. This role involves supporting a bustling office environment by managing supplies, maintaining office appearance, and ensuring smooth operations. You will play a key role in facilitating internal moves and overseeing guest registrations, all while cultivating relationships with vendors and staff. If you thrive in a fast-paced setting and enjoy taking initiative, this opportunity is perfect for you. Embrace the chance to contribute to a vibrant workplace and enhance your career in facilities management.

Qualifications

• 4+ years of facilities work experience required.
• Excellent communication and negotiating skills are essential.

Responsibilities

• Daily restocking of office and kitchen supplies.
• Maintain the appearance of the office space.
• Address facility-related employee requests and concerns.

Skills

Communication Skills

Organizational Skills

Microsoft Office Suite

Negotiation Skills

Ability to Multi-task

Education

Bachelor's Degree

High School Diploma

Job description

Overview

Job Purpose

Intercontinental Exchange is looking for a highly organized and detail-oriented team member to support our Chicago facility for our rapidly growing organization. This position will be fast-paced and administratively intensive. The ideal candidate will be naturally precise regarding detail and consistency, have the ability to handle many ongoing tasks and projects, work closely with team members, and work at a high level independently.

Responsibilities

• Daily restocking of office and kitchen supplies
• Daily walk through of office space to maintain the appearance of the office
• Address facility related employee requests and concerns
• Track inventory and coordinate delivery of office and kitchen supplies
• Create purchase orders for supplies
• Place orders and obtain proper approval for vendor orders
• Facilitate clean up food/drinks/refreshments for meetings
• Maintain and cultivate a working relationship with building landlord and onsite IT and admin support teams
• Maintenance of office equipment
  • Light repair
  • Placing and logging service calls
  • Escorting and supervising vendors/repair techs while on the premises
• Facilitate all internal move initiatives
• Set up and take down of new hire, transferee or recent leavers desking
• Management of Reception
• Sorting and distribution of incoming mail and packages
• Enter and oversee guest registration in the building's visitor system

Knowledge and Experience

• 4+ years of Facilities work experience
• Bachelor's degree preferred, but high school diploma accepted with some college or equivalent experience
• Excellent communication and negotiating skills
• Proficiency in Microsoft Office Suite
• Organized and able to multi-task
• Able to work independently and complete necessary tasks without consistent supervision
• Outgoing personality with a positive "can do" attitude
• Excellent service mentality
• Ability to work weekends when necessary
• Open to new duties, responsibilities and change
• Experience in a dynamic, 250+ person office environment
• Physical ability

Intercontinental Exchange, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to legally protected characteristics.

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