Facilities Coordinator

Addison Group; Deerfield (IL); On-site; USD 60,000 - 80,000; Full time

Job summary

An established industry player is seeking a Facilities and Security Coordinator to ensure smooth daily operations within the office. This role involves managing front desk duties, maintaining organized records, and coordinating facility requests. The ideal candidate will thrive in a supportive workplace culture and have the opportunity to grow within a large organization. If you have administrative support experience and are proficient in Microsoft Office, this could be the perfect chance to develop your career in a dynamic environment.

Benefits

Medical insurance

Vision insurance

401(k)

Qualifications

• 1+ year of administrative support experience.
• Opportunity to step in and grow within a large organization.

Responsibilities

• Manage reception duties and coordinate meeting room bookings.
• Log and track facility-related concerns and maintenance issues.
• Maintain office beverage and snack stations.

Skills

Microsoft Office

Administrative Support

Job description

4 days ago Be among the first 25 applicants

This range is provided by Addison Group. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$24.00/hr - $26.00/hr

Direct message the job poster from Addison Group

Job Title: Facilities and Security Coordinator

Location (city, state): Deerfield, IL (100% in office)

Pay: $24-26/hr

Job Description:

This role provides front desk and facilities support, ensuring smooth daily operations within the office. Responsibilities include managing reception duties, stocking supplies, coordinating deliveries, handling facility requests, and maintaining organized records.

Key Responsibilities:

• Maintain and replenish office beverage and snack stations to ensure they are consistently stocked and presentable for staff and guests
• Distribute internal mail and food deliveries throughout the office by pushing a supply cart
• Serve as the first point of contact for facility-related concerns raised by associates; log and track complaints or maintenance issues by creating and submitting service tickets to the building engineer or facilities team, and follow up as needed
• Organize, file, and archive vendor invoices both physically and electronically by uploading scanned copies into the company’s shared drive
• Provide front desk and administrative support by managing a multi-line phone system, greeting and checking in guests, handling incoming inquiries, and coordinating meeting room bookings for executives and staff

Qualifications:

• Proficient in Microsoft Office
• 1+ year of administrative support experience
• Opportunity to step in and grow within a large organization
• Supportive and positive workplace culture

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Consumer Services

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

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