Facilities Coordinator

JLL; Chicago (IL); On-site; USD 50,000 - 60,000; Full time

Job summary

An established industry player is seeking a Facilities Coordinator to support their facility management team in Chicago. This role involves handling routine property management operations, processing invoices, and managing work orders. The ideal candidate will have strong customer service skills and proficiency in Microsoft Office. This position offers a dynamic work environment where you can contribute to the success of client facilities while developing your career in facility management. Join a team that values your input and provides opportunities for growth in a collaborative setting.

Qualifications

• Minimum one year of administrative support experience required.
• Outgoing individuals with proven customer service skills.

Responsibilities

• Assist facility management team to ensure successful completion of client needs.
• Process invoices and manage work orders system.

Skills

Customer Service Skills

Microsoft Office

Education

High School Diploma

Bachelor’s Degree Preferred

Job description

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This range is provided by JLL. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$50,000.00/yr - $60,000.00/yr

Chicago, IL

M-F, 8-4:30

The purpose of this position is to provide assistance to the facility management team to ensure the successful competition of client facility needs. Provide general overall office duties and act as an interface with client, visitors, and guests.

Essential Duties And Responsibilities

• Work with facility managers to handle routine property management operations.
• Order property janitorial supplies monthly.
• Issuing Purchase Orders –Purchase orders for various supplies should be created at the time of order confirmation and receipt of order confirmation.
• Accounts Payable – Process Invoices per the property policy.
• Funding Package – Compile monthly Client Funding Request.
• Assist in monthly variance reporting.
• Timesheets/Central Pension Fund – Process Payroll and Union Statements.
• Manage and Monitor Work Orders System.
• Provide support for meetings and conference room reservations as needed and directed.
• Coordinate special events in support of client or JLL
• Create and submit building occupancy reports to client on a daily basis.
• Creates vendor files and checks accuracy on completed paperwork submitted by vendors.
• Perform maintenance and inspection functions as needed.
• Maintains files on work orders, proposals, contracts and department files.
• Manage and maintain facility management tasks as assigned
• Assist with the coordination and scheduling of maintenance activities.
• Collect and manage Certificates of Insurance.
• Provide general overall facility management services including continuous monitoring of office/facility.
• Act as an interface with client, visitors, and guests.
• Ensure appropriate follow up with customers.
• Responds to client inquires and concerns.
• Or any other tasks as assigned.
  
  

Education And Experience

• High School Diploma
• Bachelor’s Degree Preferred
• Minimum one year of administrative support experience required
  
  

KNOWLEDGE

• Outgoing individuals with proven customer service skills.
• Strong computer skills with Microsoft Office knowledge

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Management and Manufacturing

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