Facilities Coordinator

USA Vein Clinics, Vascular, Fibroid and Oncology Centers; Northbrook (IL); On-site; USD 60,000 - 80,000; Full time

Job summary

An established industry player is seeking a Facilities Coordinator to manage nationwide facility activities across all clinics. This associate-level role involves coordinating operational support for clinical and administrative staff, overseeing maintenance and repair work, and ensuring smooth facility operations. The ideal candidate will have strong organizational skills and experience in project coordination, with the ability to make quick decisions and manage multiple tasks effectively. Join a dynamic team that values your contributions and offers a supportive work environment with competitive benefits.

Benefits

Health insurance

Dental insurance

Vision insurance

PTO

401(k) with match

Qualifications

• 1 year of experience as a project coordinator or in a similar role.
• Ability to travel locally and nationally frequently.

Responsibilities

• Coordinate major and minor issues and technical support with equipment and buildings.
• Oversee contractor/project management remotely.

Skills

Project Coordination

Ticketing System Usage

Organizational Skills

Decision Making

Education

Associate's Degree

Bachelor's Degree

Tools

Microsoft Office

Job description

The Facilities Coordinator will have a Facilities/Maintenance focus. This employee is responsible for coordinating facility activities nationwide across all clinics, including operational support for clinical and administrative staff, construction, relocations, security/alarm systems, breakroom equipment, vending machines, signage, furniture/equipment setups, and travel coordination.

This is an associate-level position based at our Corporate Headquarters in Northbrook, IL.

Pay: $24-$29/hr

Responsibilities

1. Coordinate major and minor issues and technical support with equipment and buildings.
2. Oversee contractor/project management remotely.
3. Troubleshoot basic repairs.
4. Prioritize and coordinate maintenance and repair work orders through the maintenance ticketing system.
5. Order and replace broken parts or equipment.
6. Coordinate company travel nationwide.
7. Travel as needed to clinic and office locations for new setup or closures.
8. Perform additional duties as assigned.

Requirements

Required:

• Associate's degree.
• 1 year of experience as a project coordinator or similar role.
• 1 year of experience using a ticketing system.
• Ability to travel locally and nationally frequently.

Preferred:

• Knowledge in maintenance, HVAC, plumbing, and electrical systems.
• Bachelor's degree.
• Deadline-oriented.
• Proficiency in Microsoft Office.
• Ability to make quick decisions.
• Strong organizational skills.

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• PTO
• 401(k) with match