Senior Executive Team Assistant

iconiq; New York (NY); Hybrid; USD 150,000 - 165,000; Full time

Benefits offered by this job

Medical, Dental and Vision Insurance

Life and disability insurance

401(k) matching

Commuter Benefits

Wellness stipends

Tuition reimbursement

Smart-casual dress code

Job summary

ICONIQ is seeking a Senior Executive Team Assistant in New York City to support a Founding Firm Partner with a broad range of administrative duties and ad hoc projects. You will partner with the Partner Support team and broader ICONIQ Support Team to ensure seamless operations.

Ideal candidates bring 7+ years in Private Equity, Investment Banking, or Consulting, exceptional communication, integrity, and the presence to interact with all levels, including external counterparts.

Qualifications

• 7+ years of experience in PE, IB or consulting preferred.
• Superior communication, integrity and ability to work with all levels including external counterparts.
• Self-motivated, solution- and detail-oriented with strong time-management and multi-tasking ability.

Responsibilities

• Own and proactively manage complex, high-volume calendar coordination.
• Provide support managing complex, high-volume email inbox.
• Support on travel planning and execution, across time zones.
• Manage team\'s expense reports including gathering receipts and processing monthly reports via Ramp.
• Logistical organization for mass outreach efforts, including marketing sends and campaign logistics.
• Be responsive outside regular business hours, including occasional 24/7 coverage.

Skills

Private Equity/IB/Consulting exp

Communication

Time management

Independent problem solving

Detail-oriented

Salesforce

Monday.com

Microsoft Office

Tools

Salesforce

Monday.com

Microsoft Office

Job description

This position will handle core administrative duties for a Founding Firm Partner as well as a wide array of other responsibilities including special ad hoc projects. The Senior Executive Team Assistant will collaborate with other Partner Support team members and broader ICONIQ Support Team colleagues.

What You'll Do:

• Own and proactively manage complex, high-volume calendar coordination.
• Provide support managing complex, high-volume email inbox.
• Support on travel planning and execution, periodically across different time zones, owning fully as the role evolves.
• Manage team's expense reports including gathering receipts and processing monthly reports for the firms Partner / Co-Founder via Ramp.
• Logistical organization for mass outreach efforts, including marketing sends, holiday gift/card campaigns, etc.
• Timely responsiveness outside of "regular" business hours, at times on a 24/7 basis.

Ideal Candidate Background:

• 7+ years of experience working in Private Equity, Investment Banking and/or Consulting environments strongly preferred, but not required (open to fast-paced and high-pressure work environments).
• Superior communication skills, unquestioned integrity, and the experience, confidence, and presence to work with all levels of the firm including external counterparts.
• Highly motivated, self-driven, solution and detail-oriented.
• Positive attitude, no task too big or too small.
• Strong time management skills: ability to handle multiple concurrent assignments with a strong degree of accuracy and meet deadlines in a high-pressure environment.
• Ability to think independently and provide creative solutions.
• Expert experience with Microsoft Office required, experience with Salesforce and Monday.com ideal but not required.

What We Offer:

• Comprehensive Medical, Dental and Vision Insurance starting on your first day of employment.
• Life and disability insurance coverage as well as family and wellness benefits including mental health benefits, fertility benefits, and back-up childcare.
• A matching 401(k) program.
• Commuter Benefits program.
• Stipends to support wellness and hybrid working arrangements.
• We support employees who wish to pursue professional designations/certifications and offer tuition reimbursement in addition to an allocation for books and other supplies needed for an individual's coursework.
• Smart-casual dress code.

Location: Applicants are expected to work onsite in our New York City office in accordance with our hybrid working policy.

Compensation Range: ICONIQ is required by law to include a reasonable estimate of the salary range for this role, together with other compensation being offered such as a discretionary bonus, health insurance, and other perks. There are several factors taken into consideration in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs. At ICONIQ, we apply a total reward philosophy where all aspects of compensation and benefits are taken into consideration in determining compensation terms. A reasonable estimate of the current pay range is $72.12 to $79.33 an hour, overtime eligible; $150,000 - $165,000 annualized, based on a standard 40-hour workweek for 52 weeks.

About ICONIQ

ICONIQ is a global investment firm elevated by an extraordinary community. With over $100B assets under management, we seek to build resilient investment portfolios, partner with inspired entrepreneurs transforming industries, manage our clients' lives and legacies, and create uncommon opportunities across sectors and society.

Equal Employment Opportunity Statement: We recognize that our people are our greatest strength, and the diverse skills and perspectives they contribute are integral to our success as