Senior Administrative Assistant

ICONIQ; San Francisco (CA); On-site; USD 110,000 - 120,000; Full time

Benefits offered by this job

Comprehensive Medical, Dental, and Vision Insurance

401(k) matching program

Wellness stipends

Tuition reimbursement

Job summary

A global investment firm in San Francisco is seeking a Senior Administrative Assistant to support a Firm Partner and ensure smooth day-to-day operations. Responsibilities include managing high-volume calendars, coordinating travel, and improving administrative processes. The ideal candidate has over 2 years of experience in an administrative role, exceptional organizational skills, and proficiency in Microsoft Office. This position offers a salary range of $110,000-$120,000, including comprehensive benefits.

Qualifications

• 2+ years of experience in an administrative support role.
• Experience in private equity, investment banking, or consulting environments.
• Proactive, solutions-oriented mindset.

Responsibilities

• Manage complex, high-volume calendars across multiple time zones.
• Coordinate domestic and international travel.
• Support day-to-day operations of the Partner.

Skills

Organizational skills

Time management

Communication skills

Attention to detail

Discretion

Tools

Microsoft Office

Salesforce

Project management tools

Job description

Overview

This role sits within ICONIQ Venture & Growth, which partners with founders defining the future of their industries to transform the world. As a Senior Administrative Assistant, you will support a Firm Partner and play a key role in keeping day‑to‑day operations running smoothly while contributing to broader team initiatives and special projects.

What You’ll Do

• Manage complex, high-volume calendars across multiple time zones, ensuring priorities are clear and schedules run smoothly
• Coordinate domestic and international travel, often on short timelines
• Support day-to-day operations of the Partner, ensuring seamless execution of meetings and activities
• Maintain and organize data across systems, including contact management and tracking interactions and initiatives
• Collaborate closely with the Growth Support Team and colleagues across the firm
• Improve administrative processes by building systems that enhance efficiency and organization
• Assist in planning and executing internal and external events
• Manage expense reporting, including receipt collection and monthly submissions

Ideal Candidate Background

• 2+ years of experience in an administrative support role
• Experience in private equity, investment banking, or consulting environments is a plus
• Strong organizational and time management skills, with the ability to manage multiple priorities
• Excellent communication skills and ability to work with stakeholders at all levels
• High level of discretion, professionalism, and sound judgment
• Proactive, solutions-oriented mindset with strong attention to detail
• Experience with Microsoft Office required; familiarity with Salesforce or project management tools is a plus
• Interest in using technology and tools to improve workflows and productivity

What We Offer

• Comprehensive Medical, Dental and Vision Insurance starting on your first day of employment.
• Life and disability insurance coverage as well as family and wellness benefits including mental health benefits, fertility benefits, and back‑up childcare.
• A matching 401(k) program.
• Commuter Benefits program.
• Stipends to support wellness and hybrid working arrangements.
• We support employees who wish to pursue professional designations/certifications and offer tuition reimbursement in addition to an allocation for books and other supplies needed for an individual's coursework.
• Smart‑casual dress code.

Location

Applicants are expected to work onsite in our San Francisco office in accordance with our hybrid working policy.

Compensation Range

ICONIQ is required by law to include a reasonable estimate of the salary range for this role. There are several factors taken into consideration in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs. At ICONIQ, we apply a total reward philosophy where all aspects of compensation and benefits are taken into consideration in determining compensation terms. A reasonable estimate of the current salary range is $110,000.00-$120,000.00 together with the benefits listed above.

About ICONIQ

ICONIQ is a global investment firm elevated by an extraordinary community. With over $80B assets under management, we seek to build resilient investment portfolios, partner with inspired entrepreneurs transforming industries, manage our clients’ lives and legacies, and create uncommon opportunities across sectors and society.

Use of AI in the Application Process

We expect candidates to be fluent in using AI tools to enhance their work. You’re welcome to use AI in preparing your application where it adds value, but your materials must be accurate and reflect your own experience, judgement and voice.

We care most about how you think, what you’ve personally contributed, and how you use tools like AI to drive better outcomes. Strong candidates demonstrate both authenticity and leverage, using AI to elevate their work while maintaining clear ownership.

Throughout the interview process, you should be prepared to speak in depth about your experience and contributions in your own words.

Equal Employment Opportunity Statement

We recognize that our people are our greatest strength, and the diverse skills and perspectives they contribute are integral to our success as a global organization. As an equal opportunity employer, we are deeply committed to fostering diversity and inclusion across our company. We do not tolerate discrimination based on any protected characteristic, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy, disability, or any other characteristic protected by law. Additionally, we provide reasonable accommodations to support applicants and employees with religious practices, mental health needs, physical disabilities, or other conditions requiring support.

Voluntary Self-Identification

We invite applicants to share their demographic background. Please note this optional survey is anonymous and is designed to further identify areas of improvement in our goal to become a more diverse and inclusive organization. Your responses will not be associated with your specific application and will not in any way be used in the hiring decision.

As set forth in ICONIQ Capital’s Equal Employment Opportunity statement, we do not discriminate on the basis of any protected group status under any applicable law.