Executive Assistant

ICONIQ; San Francisco (CA); Hybrid; USD 120,000 - 130,000; Full time

Benefits offered by this job

Medical, dental, vision

Life and disability insurance

401(k) matching

Commuter benefits

Wellness stipends

Tuition reimbursement

Smart-casual dress code

Job summary

ICONIQ is seeking a sharp Executive Assistant to partner with the Head of ICONIQ Studio. The role goes beyond traditional administrative support, serving as a strategic operator who anticipates needs and drives accountability across stakeholders.

You will manage a high-volume calendar across time zones, oversee a busy inbox, coordinate travel and events, and maintain critical data in Salesforce. A proactive, detail-oriented professional with strong ethics is essential.

Qualifications

• 5+ years of experience in an executive support role, ideally supporting a senior leader within fast-paced environments.
• Operate as a true business partner with maturity and judgment to represent a senior leader internally and externally.
• Proactivity, ownership, and follow-through to keep people and projects on track.
• Excellent communication skills, integrity, and ability to engage with all levels of the firm and external stakeholders.

Responsibilities

• Serve as a true business partner to the Head of Studio, ensuring seamless day-to-day flow and anticipating needs.
• Own and manage a high-volume calendar across multiple time zones.
• Manage busy email inbox, draft responses, and triage on behalf of the executive.
• Drive relationship management with internal stakeholders, external partners, and ICONIQ community.
• Capture follow-ups and ensure deliverables are tracked across stakeholders.
• Maintain meeting notes, contacts, and data in Salesforce and other systems.
• Coordinate domestic and international travel logistics, meals, vendors, and lodging.
• Coordinate internal and external meetings and team events; improve operating cadence.
• Provide administrative and special project support across the Studio team.

Skills

Executive support

Strategic partnership

Calendar management

Relationship management

Travel coordination

Expense management

Confidentiality

Tools

Salesforce

Job description

We are seeking a sharp, proactive, and highly seasoned Executive Assistant to serve as a true business partner to the Head of ICONIQ Studio. This role goes well beyond traditional administrative support—the ideal candidate is a strategic operator who anticipates needs, drives accountability across stakeholders, and helps keep a fast-moving leader and team on track. Responsibilities span complex calendar and inbox management, relationship and network management, meeting follow-up and execution tracking, and seamless coordination of travel, events, and special projects. Maintaining confidentiality, multitasking effectively, demonstrating exceptional attention to detail, and exhibiting a strong work ethic are imperative for success. A passion for excellence and a no-task-too-big-or-too-small mindset are essential.

What You’ll Do:

• Serve as a true business partner to the Head of Studio, ensuring seamless flow of day-to-day activities and anticipating needs before they arise
• Own and proactively manage a complex, high-volume calendar across multiple time zones, balancing competing priorities with sound judgment
• Manage and prioritize a busy email inbox, drafting responses, flagging what matters, and triaging on behalf of the executive
• Drive relationship management by tracking and strategically planning engagement with internal stakeholders, external partners, and the broader ICONIQ community
• Capture follow-ups, action items, and key takeaways from meetings; proactively chase deliverables across stakeholders to keep workstreams on track
• Proactively capture, enter, and maintain meeting notes, contacts, and other relevant data in Salesforce and other systems to support an institutionalized process
• Seamlessly coordinate domestic and international travel logistics, meals, vendors, and lodging
• Proactively and strategically coordinate internal and external meetings, team events, and meeting materials
• Continually create and improve systems and processes around team functionality and operating cadence
• Send and track gifts, mailings, and other touchpoints
• Manage and process monthly expense reports with accuracy and timeliness
• Provide additional administrative and special project support as needed, including building rapport across the Studio team and partnering closely with colleagues across ICONIQ
• Demonstrate timely responsiveness outside of “regular” business hours when needed

Ideal Candidate Background:

• 5+ years of experience in an executive support role, ideally supporting a senior leader within Venture Capital, Private Equity, Private Wealth Management, Management Consulting, Investment Banking, or a similarly fast-paced, professional services environment
• Track record of operating as a true business partner—not just an executor—with the maturity and judgment to represent a senior leader internally and externally
• Exceptional proactivity, ownership, and follow-through; takes pride in keeping people, projects, and commitments on track
• Exceptional communication skills, unwavering integrity, and the confidence to engage with all levels of the firm and external stakeholders

What We Offer

• Comprehensive Medical, Dental and Vision Insurance starting on your first day of employment.
• Life and disability insurance coverage as well as family and wellness benefits including mental health benefits, fertility benefits, and back-up childcare.
• A matching 401(k) program.
• Commuter Benefits program.
• Stipends to support wellness and hybrid working arrangements.
• We support employees who wish to pursue professional designations/certifications and offer tuition reimbursement in addition to an allocation for books and other supplies needed for an individual's coursework.
• Smart-casual dress code.

Location: Applicants are expected to work onsite in our San Francisco and Palo Alto offices in accordance with our hybrid working policy.Time will be split between both office locations.

Compensation Range: ICONIQ is required by law to include a reasonable estimate of the salary range for this role, together with other compensation being offered such as a discretionary bonus, health insurance, and other perks. There are several factors taken into consideration in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs. At ICONIQ, we apply a total reward philosophy where all aspects of compensation and benefits are taken into consideration in determining compensation terms. A reasonable estimate of the current pay range is $57.69 to $62.50 an hour, overtime eligible; $120,000 - $130,000 annualized, based on a standard 40-hour workweek for 52 weeks.

About ICONIQ

ICONIQ is a global investment firm elevated by an extraordinary community. With over $100B assets under management, we seek to build resilient investment portfolios, partner with inspired entrepreneurs transforming industries, manage our clients’ lives and legacies, and create uncommon opportunities across sectors and society.

When you submit a job application as a prospective employee (‘your’ or ‘your’) of ICONIQ Capital LLC (‘ICONIQ’, ‘we’, ‘us’, or ‘our’), we or our service providers may collect, use, disclose and otherwise process personal information about you. Personal information collected by the Greenhouse portal is subject to the Greenhouse's privacy policy, available here [https://www.greenhouse.com/privacy-policy ] and ICONIQ’s Privacy Policies available here [https://www.iconiqcapital.com/privacy-policies ].

Use of AI in the Application Process

We expect candidates to be fluent in using AI tools to enhance their work. You’re welcome to use AI in preparing your application where it adds value, but your materials must be accurate and reflect your own experience, judgement and voice.

We care most about how you think, what you’ve personally contributed, and how you use tools like AI to drive better outcomes. Strong candidates demonstrate both authenticity and leverage, using AI to elevate your work while maintaining clear ownership.

Throughout the interview process, you should be prepared to speak in depth about your experience and contributions in your own words.

Equal Employment Opportunity Statement:

We recognize that our people are our greatest strength, and the diverse skills and perspectives they contribute are integral to our success as a global organization. As an equal opportunity employer, we are deeply committed to fostering diversity and inclusion across our company. We do not tolerate discrimination based on any protected characteristic, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy, disability, or any other characteristic protected by law. Additionally, we provide reasonable accommodations to support applicants and employees with religious practices, mental health needs, physical disabilities, or other conditions requiring support.