Executive Assistant

ICONIQ; New York (NY); On-site; USD 120,000 - 140,000; Full time

Benefits offered by this job

Comprehensive medical, dental, and vision insurance

Life and disability insurance

401(k) matching program

Tuition reimbursement

Wellness and hybrid work stipends

Job summary

ICONIQ in New York is looking for an Executive Assistant to manage the calendars of senior executives and coordinate travel. The ideal candidate will have 5+ years of administrative experience in fast-paced environments.

We offer comprehensive benefits including medical and dental insurance, a 401(k) matching program, and support for professional development. This role requires a high level of discretion and proficiency in Microsoft Office, with Salesforce experience preferred. The compensation range is $120,000–$140,000.

Qualifications

• 5+ years of executive support or administrative experience.
• Experience in a high-growth environment supporting senior executives.
• High level of integrity, discretion, and sound judgment.

Responsibilities

• Manage complex, high-volume calendars across several time zones.
• Coordinate domestic and international travel.
• Capture and maintain meeting notes and engagement data in Salesforce.

Skills

Executive support experience

Strong communication skills

Organizational skills

Proficiency with Microsoft Office

Salesforce experience

Tools

Salesforce

Microsoft Office

Job description

Overview

Join ICONIQ Capital's Capital Markets team, which plays a pivotal role in driving investor engagement, leading capital formation efforts, and advancing the firm's mission of backing transformative companies and ideas. Focused on our technology‑oriented direct investment funds, the team partners closely with investors and the investment team to deepen relationships and support fundraising initiatives.

What You’ll Do

• Manage multiple complex, high‑volume calendars across several time zones with accuracy and foresight.
• Coordinate seamless domestic and international travel, ensuring every detail is handled proactively.
• Plan and coordinate internal and external meetings, team events, and meeting materials.
• Capture and maintain meeting notes, contacts, and engagement data in Salesforce and other systems.
• Process monthly expense reports and support time tracking and reporting requirements.
• Anticipate executives’ needs to ensure the smooth flow of day‑to‑day priorities.
• Provide administrative support on team initiatives and special projects while partnering closely with colleagues across the Capital Markets team, including the London office.
• Maintain a high level of professionalism, discretion, and responsiveness, including occasional support outside standard business hours.

Ideal Candidate Background

• 5+ years of executive support or administrative experience, ideally within venture capital, private equity, private wealth management, management consulting, or investment banking.
• Experience supporting senior executives in a fast‑paced, high‑growth environment.
• Excellent communication skills with the confidence to build relationships across all levels of an organization and with external stakeholders.
• Strong organizational and time‑management skills with the ability to manage competing priorities.
• High level of integrity, discretion, and sound judgment when handling confidential information.
• Proficiency with Microsoft Office; Salesforce experience is preferred.
• Familiarity with AI tools and technologies is a plus. We value team members who are curious about leveraging AI to enhance productivity, streamline workflows, and drive innovation.

What We Offer

• Comprehensive medical, dental, and vision insurance.
• Life and disability insurance, along with family and wellness benefits including mental health support, fertility benefits, and back‑up childcare.
• Matching 401(k) program.
• Wellness and hybrid work stipends.
• Tuition reimbursement and support for professional certifications and continuing education.
• Smart‑casual dress code.

Location

Applicants are expected to work onsite in our New York office in accordance with our hybrid working policy.

Compensation Range

ICONIQ is required by law to include a reasonable estimate of the salary range for this role, together with other compensation being offered such as a discretionary bonus, health insurance, and other perks. A reasonable estimate of the current salary range is $120,000–$140,000 together with the benefits listed above.

Equal Employment Opportunity Statement

We recognize that our people are our greatest strength, and the diverse skills and perspectives they contribute are integral to our success as a global organization. As an equal opportunity employer, we are deeply committed to fostering diversity and inclusion across our company. We do not tolerate discrimination based on any protected characteristic, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy, disability, or any other characteristic protected by law. Additionally, we provide reasonable accommodations to support applicants and employees with religious practices, mental health needs, physical disabilities, or other conditions requiring support.