Senior Executive Support Specialist: Calendars & Travel

NORLEE INVESTMENTS LLC; Jacksonville (FL); On-site; USD 68,000 - 96,000; Full time

Job summary

NORLEE INVESTMENTS LLC seeks an experienced Executive Assistant to provide high-level support to senior leaders. You will manage calendars, coordinate travel, and prepare executive materials and presentations with precision.

The role emphasizes proactive planning, discretion, and the ability to work in a fast-paced environment, acting as an operational extension of the executives they support.

Qualifications

• Bachelor's degree in business administration or related field preferred.
• 5+ years experience supporting senior executives in fast-paced environments.
• Experience managing complex calendars and coordinating executive travel.
• Proven ability to prepare executive materials and presentations.

Responsibilities

• Manage complex executive calendars and coordinate meetings across time zones.
• Prepare meeting materials and ensure executives are prepared for engagements.
• Coordinate travel arrangements (flights, hotels, ground transport).
• Process and reconcile executive expenses, ensure timely reporting (Ramp).
• Maintain organizational charts and workforce lookaheads; support CRM updates and data organization.
• Protect confidentiality and demonstrate executive presence in communications.

Skills

Calendar management

Travel coordination

Executive support

CRM updates

Data organization

Written & verbal communication

Confidentiality

Education

Bachelor's degree preferred

Tools

Ramp

CRM systems

Job description

NORLEE INVESTMENTS LLC seeks an experienced Executive Assistant to provide high-level support to senior leaders. You will manage calendars, coordinate travel, and prepare executive materials and presentations with precision.

The role emphasizes proactive planning, discretion, and the ability to work in a fast-paced environment, acting as an operational extension of the executives they support.