Senior Executive Assistant - Calendar, Travel & Projects

Alliant Insurance Services; Omaha (NE); On-site; USD 45,000 - 65,000; Full time

Job summary

Alliant Insurance Services is seeking an experienced Administrative Assistant to provide essential support to one or more executives. The role includes preparing correspondence, reports, and presentation materials, and coordinating calendars, travel, and meetings with discretion.

Responsibilities span handling calls and emails, taking meeting notes, and distributing action items. A strong backbone in Microsoft Office and professional communication is required to keep high‑level operations

Qualifications

• High School Diploma or GED with two years of college‑level coursework in business or equivalent.
• Five or more years of related administrative experience.
• Experience supporting executives and handling confidential information.

Responsibilities

• Coordinate, track, and manage multiple events from concept through delivery.
• Manage and prioritize Executive Management calendars, including scheduling.
• Screen and direct phone calls and emails, responding on behalf of executives when needed.
• Prepare and edit correspondence, presentations, and reports for internal/external use.
• Coordinate travel arrangements and prepare itineraries.
• Attend meetings with executives, take notes, and update action plans.
• Conduct research and compile data for documents and reports.
• Assist with special projects and initiatives as assigned by executives.
• Maintain confidentiality and handle sensitive information with discretion.

Skills

Administrative support

Calendar management

Verbal & written communication

Problem solving

Time management

Education

High School Diploma or GED; 2 years college coursework in business

5+ years related administrative experience

Tools

Microsoft Office

Job description

Alliant Insurance Services is seeking an experienced Administrative Assistant to provide essential support to one or more executives. The role includes preparing correspondence, reports, and presentation materials, and coordinating calendars, travel, and meetings with discretion.

Responsibilities span handling calls and emails, taking meeting notes, and distributing action items. A strong backbone in Microsoft Office and professional communication is required to keep high‑level operations