Physician Admin Assistant: Scheduling & Coordination

Nicklaus Children's Health System; Sunset Corners (FL); On-site; USD 42,000 - 54,000; Full time

Job summary

Nicklaus Children's Health System is seeking an Administrative Support professional to provide essential clerical services, including scheduling appointments, tests, admissions, and procedures. You will prepare correspondence, maintain records, and assist leadership with special projects and meeting support.

You will screen calls, assist with credentialing tasks, manage calendars, coordinate surgeries, and prepare reports.

Qualifications

• 2 years of customer service experience in an office setting or similar environment.
• 2 years of administrative experience and/or physician office experience preferred.
• Bilingual: English/Spanish highly preferred.
• Knowledge of grammar, punctuation, spelling, and business related writing skills.
• Knowledge of medical terminology.
• Knowledge of office equipment and system programs including Microsoft Word, Excel, PowerPoint and Internet.

Responsibilities

• Answers and screens calls for Physician(s) and Leader regarding patients, medical results, pharmacy prescriptions, and refills in a professional manner.
• Takes messages as needed.
• Assists Physician(s) and Leader in filling out credentialing applications, medical license requirements, and current memberships.
• Maintains a log of Physicians’ Continuing Medical Education credits, all associated expenses, and teaching hours.
• Checks documentation being submitted for Physician's attention to ascertain all relevant data, files, signatures, etc. are included.
• Coordinates and schedules surgeries, procedures, and diagnostic testing for patients.
• Obtains authorizations and follow-up on pending requests in order to meet patient needs.
• Gathers data for general information purposes or special reports, contacting other employees, departments, agencies, and individuals for additional documents and/or reports as necessary.
• Prepares medical reports and/or documents for Leader's or Physician's approval.
• Makes appointments and maintains calendar, recording such items as medical conferences, rounds, schedules, consultation requests, etc.
• Acts as liaison between employees, agencies, and other physician practices.
• Orders medical and office supplies. Responsible for equipment and repairs.
• Processes all travel applications and makes travel arrangements including hotel reservations.
• Transcribes letters, memoranda, medical examinations, clinical referrals, case summaries, initial workups, consent forms, laboratory reports and/or research summaries.
• Prepares PowerPoint presentations for meetings and forums. Prepares and maintains medical records and documents such as abstracts and medical case histories.

Skills

Customer service

Administrative support

Bilingual English/Spanish

Education

High school diploma

Tools

Microsoft Word

Excel

PowerPoint

Internet

Job description

Nicklaus Children's Health System is seeking an Administrative Support professional to provide essential clerical services, including scheduling appointments, tests, admissions, and procedures. You will prepare correspondence, maintain records, and assist leadership with special projects and meeting support.

You will screen calls, assist with credentialing tasks, manage calendars, coordinate surgeries, and prepare reports.