Senior Executive Secretary to Leadership Team

U.S. Department of Veterans Affairs; Wichita (KS); On-site; USD 50,000 - 73,000; Full time

Job summary

Robert J Dole VA Medical Center in Wichita, KS, seeks a highly qualified Executive Secretary to support an Executive Leadership Team member. The role requires handling clerical and administrative duties, screening visitors and calls, and directing inquiries to the appropriate offices.

Responsibilities include managing managers' schedules, preparing briefing materials, drafting correspondence, maintaining records, and tracking projects to ensure timely progress.

Qualifications

• No educational substitution at this grade level.
• Education recognized by the U.S. Department of Education for federal employment.
• Foreign education requires a Certificate of Foreign Equivalency with transcript.

Responsibilities

• Screen visitors and calls, identify needs, and direct inquiries.
• Manage managers' schedules, appointments, and meetings; arrange alternate representations.
• Prepare briefing materials and draft correspondence for supervisors.
• Maintain administrative records and track projects to ensure timely progress.
• Draft and review documents for signatures, compliance, grammar, and policy adherence.
• Record meeting minutes and distribute action items; summarize official communications.

Skills

Clerical skills

Administrative support

Calendar management

Communication skills

Screening visitors/calls

Job description

Robert J Dole VA Medical Center in Wichita, KS, seeks a highly qualified Executive Secretary to support an Executive Leadership Team member. The role requires handling clerical and administrative duties, screening visitors and calls, and directing inquiries to the appropriate offices.

Responsibilities include managing managers' schedules, preparing briefing materials, drafting correspondence, maintaining records, and tracking projects to ensure timely progress.